Senior Payroll Specialist

We’re Scan.com, the digital health scale-up making diagnostics accessible, fast, and transparent. Our technology speeds up diagnoses for timely treatments, improving healthcare outcomes for hundreds of patients each day.

We’re doing diagnostics differently, with a portfolio of brands tailored to both patients and providers, all backed by our world-class customer operations team. Our B2C marketplace simplifies booking a scan, making it as straightforward for patients as booking a hotel. Our B2B platforms provide live scheduling at the point of care and harness AI to ease workflows for physicians, attorneys, and providers.

The Senior Payroll Specialist role will be central to our finance team, supporting our Accounting Manager in delivering trusted and accurate payroll, financial statements, and reporting.

WHAT YOU WILL BE GETTING INVOLVED IN:The role will be heavily involved in the month-end close process for multiple entities. We are seeking a detail-oriented and experienced Senior Payroll Specialist to join our team. This role is responsible for ensuring accurate and timely processing of payroll for all employees, maintaining compliance with federal and state regulations, and supporting internal stakeholders with payroll-related inquiries.

As we are still a small team, you can expect to get involved in many aspects of the finance function; however, your key responsibilities will include:

• Process bi-weekly, semi-monthly, and monthly payroll for employees across multiple departments and entities

• Review and verify timesheets, wage calculations, and deductions

• Maintain payroll records and ensure data integrity in HRIS and payroll systems

• Prepare and distribute payroll reports for management and finance teams

• Ensure compliance with federal, state, and local payroll laws and regulations

• Respond to employee inquiries regarding pay, deductions, and tax forms

• Assist with year-end processes, including W-2 and 1099 preparation

• Collaborate with HR and Finance on benefits, compensation, and audits

• Support system upgrades, implementations, and process improvements

THE TOP 5 THINGS WE WANT YOU TO ACHIEVE IN YOUR FIRST YEAR ARE:

1. Ensure accurate and timely payroll processing throughout the organization

2. Maintain compliance with federal, state, and local payroll laws, tax regulations, and labor standards

3. Provide prompt, professional assistance to employees with payroll-related questions and concerns

4. Generate accurate payroll reports for finance, HR, and other key stakeholders within the business

5. Identify inefficiencies and help implement upgrades to payroll systems and workflows to save time and minimize payroll risks

WHAT YOU MIGHT BRING TO THE TABLE:You don't need to tick all the boxes to apply for this role. Whether it's your first or fifth role, we believe everyone can add value, learn, and grow.

However, these might be some of the ways you are currently adding value:

• Associate’s degree in accounting, finance, or related field

• Proficiency with payroll software (e.g., ADP, Paychex, Workday)

• Strong understanding of payroll regulations and tax laws

• Excellent attention to detail and organizational skills

• Ability to handle confidential information with discretion

• Strong communication and problem-solving abilities

• CPP (Certified Payroll Professional) certification

• Experience with HRIS systems and Excel reporting

HOW WE WILL INTERVIEW YOU:

We keep our interview process concise and efficient, and we’re a nimble team that can move forward quickly. Here are the stages you can expect, but we might switch up the order of each step depending on team availability:

• Introductory call/interview with Devin, our Senior Talent Partner. The call is via telephone and will last around 30 minutes

• If there is an initial fit for all, we will invite you to a 45-minute video call with the Accounting Controller. This more structured interview will deep-dive into the role and technical needs

• We will then invite you to a 30-minute video call with the hiring manager. This more structured interview will deep-dive into the role and technical needs

• All of our roles will have a small assessment stage. This may be in-person, a take-home assessment, or additional video calls. Length varies, but we’re mindful of your time and keep it as simple as possible

• Offer!

BENEFITS:We go beyond the basics with our benefits package. Here’s what you can expect from us:

• Salary range of $95,000-110,000

• 401k

• Healthcare, Vision, and Dental

• All the equipment needed for you to do your role effectively

• Flexible working

• Remote or hybrid working options

• Personal Development budgets

• 18 days PTO plus public holidays

• 10 paid sick days

• Inclusive policies designed by our team, for our team

Diversity at SCAN.COM

Scan.com is committed to eliminating discrimination and encouraging diversity within our team.

We strive to provide equality and fairness for all job applicants and employees, and never discriminate on the basis of gender, marital status, age, race, ethnicity, religion, or physical differences.

We are opposed to all forms of unlawful treatment and discrimination.

Our ambition is for our team and its Board to be representative of the diversity in society, and for every employee to feel respected and able to bring their best selves to work.