Senior Project Information Specialist

• Supervise data input and quality assurance in information management systems (e.g., Microsoft SharePoint and the Trade and Development Agency Management Information System [TDAMIS])
• Oversee verification of fiscal, program, contract, grant, and project data prior to entry
• Run advanced data queries and generate reports for leadership as needed
• Provide input to the Chief Information Officer (CIO) and Deputy CIO on system testing, problem resolution, and upgrades

• Direct the creation and maintenance of the agency’s project and program library holdings database
• Ensure segregation and proper handling of public versus confidential reports
• Oversee accurate inventory management of reports
• Deliver bi-annual library holdings analysis reports with executive summaries for the agency website

• Develop and run program and financial reports for inclusion in the USTDA Annual Report and on the agency website
• Review and validate grant and contract deliverables for accuracy and completeness
• Review draft Requests for Proposals (RFPs) for consistency prior to posting

• Update and maintain the IRC Document Flow Process Map
• Recommend and implement process improvements to streamline agency workflows
• Maintain and update IRC manuals, standard operating procedures (SOPs), and the Administrative Manual

• Oversee FOIA support activities, including request logging, system updates, redactions, and draft responses
• Manage processing of internal and external requests for project and agency reports
• Track report circulation and ensure proper check-out procedures
• Approve and distribute participant lists from agency events
• Respond to and route public inquiries appropriately

• Supervise onboarding and offboarding support tasks handled by junior staff
• Provide training and technical assistance to staff on IRC functions and business processes
• Mentor junior administrative staff to build capacity in project information management

• At least 10 years of administrative management or relevant work experience
• Experience in creating and implementing organizational or administrative management policies and procedures
• Experience evaluating program effectiveness and recommending improvements
• Experience providing training and technical assistance to staff
• Experience in information and records management
• Proficient in agency information systems (e.g., document and records management platforms)

• Skilled in using Microsoft Office (e.g., Outlook, Teams, Word, PowerPoint, and Excel)
• Ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems
• Excellent written and verbal communication skills
• Strong organizational and customer service skills

• College degree in business or information management required
• Related certifications preferred

• Arlington, VA 22209

• Not eligible for telework

• U.S. citizenship is required as it supports the U.S. federal government
• Active or ability to obtain and maintain a secret security clearance

• U.S. Department of State (DoS)

• Travel not required

• Full-time, 40 hours per week, Monday–Friday

• Employment Classification Eligibility — Nonexempt

• Not eligible for relocation benefits

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