Special Assistant To CEO

About the Role:

This role will support our CEO. The ideal candidate must be able to work well under pressure in a small company environment, and has a can-do attitude for any challenge or task presented. Our company strikes a balance between a traditional corporate organization and a fast-moving fintech.

What You'll Do:

Executive Support & Calendar Management

• Own and manage the CEO's complex and dynamic calendar, ensuring priorities are protected and time is maximized
• Proactively anticipate scheduling needs, resolve conflicts, and adjust plans in real time with discretion and judgment

Travel & Logistics Management

• Plan, book, and manage all aspects of the CEO's domestic and international travel, including flights, accommodations, ground transportation, and itineraries
• Ensure seamless logistics around business and personal commitments, enabling the CEO to remain focused on priorities

Meeting & Event Coordination

• Prepare materials, agendas, and briefings for critical meetings, board sessions, and company-wide events
• Attend meetings as needed to capture takeaways, track follow-ups, and ensure accountability
• Coordinate high-touch events and engagements, balancing professional and personal obligations

Communication & Executive Liaison

• Assist in refining and editing CEO communications, optimizing for tone, clarity, and accuracy
• Act as a trusted representative and key liaison between the CEO, leadership team, employees, and external stakeholders
• Maintain confidentiality and professionalism in all interactions

Operational Excellence & Efficiency

• Drive the smooth operation of the CEO's office, managing documentation, workflows, and systems
• Anticipate needs several steps ahead and provide solutions before issues arise.
• Identify opportunities to improve processes, optimize time, and enable the CEO to operate at peak effectiveness

Strategic Project & Task Management

• Support high-impact projects, research, and preparation of presentations as needed
• Partner with the CEO to ensure follow-through on key initiatives and organizational priorities
• Balance day-to-day execution with long-term strategic alignment

What You'll Need:

• Ability to be in the office 5 days a week, with flexibility to work early mornings, evenings, or weekends when required
• Exceptional proficiency in Gmail, Google Calendar, Google Slides, PowerPoint, and related productivity tools
• A proactive, forward-thinking mindset - always planning several steps ahead and anticipating needs
• A high degree of professionalism, with the ability to adapt to changing circumstances and execute with urgency
• Strong written and verbal communication skills, with an ability to craft clear and compelling executive communications
• Comfort balancing multiple priorities simultaneously while maintaining attention to detail
• Sound judgment, discretion, and the ability to handle confidential information with integrity
• A team-oriented mindset with the ability to work independently, while serving as a trusted partner to the CEO

Applicants must be authorized to work for any employer in the U.S. DriveWealth is unable to sponsor or take over sponsorship of an employment Visa at this time.