Specialist, Key Management

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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for maintaining the College key management database system and key distribution processes including updating key user records, stamping new keys, and issuing and collecting keys. Generates key distribution reports and conducts key audits.

What a day of an Key Management Specialist looks like:

• Maintains key cabinet inventory and updates key management system data. Conducts audits and reviews data for accuracy.

• Conducts physical inventories of keys to confirm accuracy of the key management system.

• Creates asset tags for all new locking furniture and cabinets. Enters data in key management system.

• Verifies staff have needed keys. Collects keys when staff separate from the College.

• Conducts monthly new employee orientation on key procedures. Assigns and issues security lockdown keys.

• Reviews campus incident reports to identify when rekeying is necessary for lost keys. Completes new key requests and schedules lock rekeying.

• Trains staff in the use of the key management database.

• Travels to other college locations for key audits and conduct training.

• Acquires knowledge of other staff duties and serve as a backup as necessary.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• High school diploma or GED

• One year of related experience

Knowledge of:

• Microsoft Office Professional or similar application

Skilled in:                

• Attention to detail while maintaining effective time and task management

• Delivering a high level of customer service

Ability to:

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, and staff.

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service.

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

• Valid Florida Driver’s License

Preferred, but not a must:

Education and Experience:

• Experience as a facilities or key management specialist

Knowledge of:

• Key management systems

Work Environment and Physical Demand:

• Reach and grasp objects

• Stoop, bend, kneel, crouch, or crawl

• Stand for extended periods of time

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Work with equipment or perform procedures where carelessness may result in injury

• Experience exposure to uncomfortable work environment due to extreme temperature, noise level, and other conditions

• Operate a motor vehicle

• Work a fluctuating work schedule

First initial review August 22, 2025.

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

• An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

• The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline

This position is open until filled