Sr. Lease Administrator - Office Services

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Sr. Lease Administrator at LJA Business Solutions, you will be responsible for accurately administering lease documents for all LJA offices in ProLease software platform.  

A TYPICAL DAY MIGHT INCLUDE:

• Enter and maintain leases in ProLease software, including all critical dates, lease options, rent and operating expense schedules
• Track critical lease-related dates for renewals, expirations, rent reviews, options and other exclusive clauses
• Produce, review and/or enter lease abstracts as new leases are signed or amended.
• Prepare and track billbacks to landlords
• Assist with review of lease leases
• Serve as primary coordinator to ensure leases are progressing between Real Estate department, legal, brokers and landlord representatives
• Coordinate broker meetings and assist with real estate survey requests and reviews.
• Build and run reports as directed
• Review all data, rent schedules, and square footage for accuracy
• Assist with review and audit of CAM reconciliation annually and track to critical dates
• Calculate monthly rent/operating expense and process rent payment report as needed
• Contribute to team effort by providing information and helping others as needed
• Handle account corrections with Accounts Payable
• While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time.

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• High school diploma or equivalent required

REQUIRED QUALIFICATIONS:

• Minimum of 5 years of experience with commercial leases and lease accounting
• Knowledge of commercial real estate legal concepts and contracts
• Advanced Microsoft Office skills
• Excellent spelling and grammar, organized, able to set priorities and meet deadlines, able to multi-task
• Carefully proofs own work
• Teachable and willing to learn new systems and processes in an organization that is growing and changing
• Detailed oriented and organized with effective communication skills and ability to take initiative within a dynamic department
• Ability to conduct research and problem solve
• Proven ability to meet demanding deadlines and multitask

IDEALLY, YOU SHOULD ALSO HAVE:

• Bachelor’s degree in real estate or accounting, preferred

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.