Staff Accountant

The Staff Accountant is responsible for processing all invoices. This includes ensuring all expenses are classified correctly, working with departments for proper approval, and processing payments to vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsibilities:

• Receive invoices and upload information into the SmartAP and Procor applications
• Assign invoices to appropriate departments and recommend expense classification
• Monitors approval progression through AP software, follows up with departments to expedite processing
• Review, investigate and correct errors and inconsistencies in financial entries, documents and reports
• Coordinates with 3rd party agency that processes and pays utility and telecom invoices. Ensures all accounts are recorded properly and paid timely
• Reconciles consignment vendor invoices and sales monthly
• Uploads invoice information into PDI, submits payment batches, processes payments for both check and ACH payments
• Reconciles other trade-vendors as needed
• Monitors outstanding AP invoices and unreconciled payment entries, recommends corrective action
• Research and respond to accounting inquiries from various personnel. Communicate findings in a clear and concise manner
• Develop an in-depth working knowledge of all operational and accounting computer software/equipment systems that impact the accounting and financial reporting processes
• Ensure that all deadlines are met in accordance with department closing dates
• Prepare various other monthly account reconciliations which may include receivables, payables, accrued expenses, and other accounts - This responsibility includes any daily or weekly processes that lead to the overall reconciliation of the monthly activity
• Other special projects, reports, tasks, and financial assessments as assigned by Senior Management
• Maintains working knowledge of control policies and procedures as established by the company and required to be followed by all locations
• Accountable to act with integrity, adhere to company expectations of performance and behavior, abide by work rules and demonstrate high standards of moral and ethical conduct at all times
• Maintains confidentiality of all company information, is forthcoming in reporting all policy and procedural violations and any wrongdoing to the Director of Human Resources

Knowledge, Skills, and Abilities:

• Comfortable working with multiple software platform and automated accounting systems
• Proficiency in Microsoft Office Suite with master proficiency in Excel
• Must possess strong analytical skills and meticulous attention to detail
• Ability to research complex issues and implement solutions on an independent basis

EDUCATION AND REQUIREMENTS

Required:

• BA/BS in Accounting
• 1+ years' experience in accounts payable

Preferred:

• Experience with fuel logistics, invoicing, billing
• Experience with PDI Enterprise

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times