Student Assistant - Grant Support

Student Assistant- Grant Support

The Student Assistant- Grant Support performs administrative tasks in support of the Charitable Agreement Development Services team at ASU Foundation. The student assistant will work in different areas within the Charitable Agreements Development Services team with the primary purpose of providing support for gift and grants agreements. Key responsibilities include database entry, monitoring team email inbox, account research, report preparation, file scanning and electronic file management, facilitating agreement preparation, signatures and final distribution.

This position will report directly to the Charitable Agreement Manager and is expected to work approximately 20 hours per week, primarily on Mondays and Fridays. Additional availability during the non-school year if desired.

What you'll do

• Receives, distributes, and tracks electronic documents

• Prepares miscellaneous forms, summaries, and cover pages/memorandums

• Prepares database reports generated from tracking database

• Receives and responds to agreement team emails

• Examines finance and donor records for account history

• Organizes, files and/or scans legal documents and agreements

• Performs DocuSign tasks

• Drafts and sends internal distributions of fully executed agreements

• Assists with document projects as needed

• Assist with new account requests and opportunity numbers, as appropriate

• Other duties as assigned

What you'll need

• Collaborative style, combined with the ability and desire to work in a team-based environment

• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone/Zoom

• Ability to work both independently and as part of a team

• Ability to maintain a high degree of confidentiality and responsibility regarding information related to ASU Enterprise Partners, its affiliates and university business and confidential prospect information

• Ability to prioritize and manage time effectively

• Attention to detail and thoroughness in completing assigned duties

• Highly organized and able to handle multiple projects

• Ability to quickly learn new software programs as needed

• Knowledge of Microsoft Excel, Word, Outlook and PowerPoint

• Problem solver who can take initiative and set priorities while being flexible

• Ability to maintain a high degree of discretion and judgement

• Familiarity sending and responding to email correspondence in a timely manner

• Knowledge of Adobe Acrobat and DocuSign

• Knowledge of SharePoint, OneDrive and document sharing

Relevant qualifications:

• A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. The student must be willing to sign and abide by a confidentiality agreement.

Preferred education and experience

• A current student at Arizona State University pursuing a degree in Nonprofit Leadership & Management, Legal Studies, Business Law, or completed coursework in a related field.

• Basic knowledge or familiarity with business law and/or general understanding of the use of contracts and agreements in the workplace.

Benefits:

• Hybrid work schedule. We work from home two days a week!

• $30 bi-weekly cell phone reimbursement

• Hands-on experience in a professional environment

• Professional development plans

• Opportunity to network with ASUEP leaders and other ASU students

• Access to LinkedIn Learning and their 8,000+ courses

• Professional skills workshops

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU's mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation We Value:

Character

We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.

Service

We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.

Innovation

Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

The ASU Foundation is an Equal Opportunity Employer

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