Technology Program Coordinator

WHO WE ARE

Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers. 

Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. As a global organization, we have offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila.

If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you. 

AFS has received a number of prestigious industry awards, including:

• 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards

• 2021 Most Innovative Companies - presented by Fast Company

• 2021 Best API & Best Trading Technology - presented by Global Fintech Awards

ABOUT THIS ROLE

The Technology Program Coordinator will play a key role in assisting with the management of facilitating administrative tasks, maintaining department calendars, ensuring timely and accurate data entry for expenses, and special projects support. This role is perfect for someone who excels in organization, thrives on multitasking, and enjoys supporting teams to keep operations running smoothly and efficiently.

Duties/Responsibilities

• Manage and maintain calendars for the technology division leadership, scheduling meetings, appointments, and team events.

• Prepare agendas, presentations, and meeting notes for division and cross-functional meetings.

• Act as a liaison between the technology division and other internal departments or external vendors to streamline communication.

• Track, review, and enter department expenses into internal systems, ensuring accurate and timely updates.

• Reconcile expense reports, monitor departmental budgets, and flag discrepancies or concerns to department leaders.

• Assist with onboarding of new technology team members, ensuring access to tools, resources, and documentation.

• Maintain and organize department records, files, and databases for easy accessibility.

• Coordinate logistics for department events, workshops, or special training sessions as needed.

• Assist in the planning, execution, and tracking of special initiatives and projects within the technology division, serving as a reliable point of coordination between teams.

• Monitor project timelines, track deliverables, and ensure that key milestones are met.

• Provide progress updates and reports to department leadership, ensuring that all stakeholders are informed of project statuses.

• Support process improvement efforts and workflow optimization for ongoing and ad hoc initiatives.

Education and/or Experience

• Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent work experience) required

• 2+ years of experience in program coordination, administrative support, or project management.

• Experience in a technology or fintech environment preferred but not required.

Required Skills/Abilities

• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.

• Attention to detail and accuracy, particularly in document preparation and data entry.

• Excellent verbal and written communication skills, with the ability to interact effectively with technical and non-technical stakeholders.

• High proficiency with office productivity tools (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools (e.g., Trello, Asana, or similar platforms).

• Strong interpersonal skills and a proactive approach to problem-solving.

• Ability to work independently with minimal supervision while collaborating effectively in a team-based environment.

Work Environment

• This job operates in a hybrid, environment 3 days per week.

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​Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At AFS , we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.

Salary Range

$60,500-$75,625

The annual base salary range for this position is noted above. Exact compensation offered may vary depending on job-related knowledge, skills, experience, and office location.

EEO Statement

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.