Temporary Payroll Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Inquiries Regarding Application StatusDue to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews.

Location:

Claremont, CA

Job Posting Title:

Temporary Payroll Coordinator

Job Details and Requirement:

Department: HR Supervisor: Executive Director of HR

The Temporary Payroll Coordinator assists with a broad range of HR administrative and technical work to provide day-to-day support to the Office of Human Resources. Manages a high-volume of documents, emails and phone calls along with high level customer service situations.  Acts as point of contact for all payroll related inquiries for Staff, Faculty and Student employees. As the Payroll Coordinator, this role coordinates all separations and final pay with TCCS Payroll Administrators.

Payroll Coordinator:

• Serve as point of contact for all Payroll processing related requests/concerns.
• Mange the day-to-day payroll and accrual approvals
• Validate entries and approvals are complete ahead of TCCS signoff.
• Manages final payment and liability calculations for all separations from Pitzer.
• Reconcile LOA accrual supplementation for monthly and biweekly payrolls.
• Manage Quarterly EDD Reconciliation, correspondence, and payment processing. 

General Office: 

• Responsible for the Staff Onboarding process and coordination.
• Provide high-level customer service to assess the needs of visitors, and answer or direct inquiries to other team members or corresponding office. Answer questions and provide information regarding HR and payroll policies and procedures.
• Service as student hiring back up support (back up support #1).
• Serve as back up for the correspondence for the general HR email account (HR@pitzer.edu), including responding to general inquiries and directing inquiries to appropriate team members.
• Deliver and pick-up documents and materials to/from on campus and off campus nearby offices (back up to HR Assistant).

File and Data Management:

• Develop, document and maintain standard operating procedures for all work processes.
• Maintain and ensure strict control of access to HR general, medical, I-9 and personnel files.

Benefits:

• Basic knowledge of benefits coordinated jointly for The Claremont Colleges through TCCS including medical, dental, vision, group life, long-term disability, employee assistance program, flexible spending accounts and joint voluntary plans.
• Computer Loan Program: Including communications with the Office of the Treasurer for available funds and promissory note completion.
• Rideshare Program (TRIP): Including compliance with SCAQMD regulations, marketing, and incentives.
• Tuition Remission Program: Including eligibility, taxation issues, and collaboration with Student Accounts and Registrar’s offices. (Serve as backup)
• Perform other related duties as required.

Basic Qualifications:   Bachelor’s degree preferred and a min of three years or Human Resources experience and office support work experience in a high-volume, fast-paced environment.

Preferred Qualifications:  Preference will be given to individuals with direct experience in a human resources office. Experience with Workday HCM desirable.

The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Professional demeanor and superior customer service to effectively manage inquiries and requests from internal and external constituents, including staff, senior administrators, faculty, students, and the general public.
• Exercise good judgment, tact, maturity, strict confidentiality and initiative in addressing inquiries and requests for information and secure filed and records.
• Outstanding written and verbal communication skills in English. Excellent telephone presence while managing multiple telephone lines. The ability to provide information in simple and concise terms to a wide range of individuals.
• Fluent written and verbal communication skills in Spanish preferred. Ability to interpret and translate desirable.
• Ability to coordinate and prioritize multiple concurrent projects, bring them to completion by the established deadlines, meeting expectations, and accommodate frequent interruptions.
• Strong attention to detail and adherence to accuracy.
• Punctuality and dependability are critical requirements for this position.
• Ability to be proactive and work independently, and collaboratively as part of a team and with varied populations.

Licenses/Certifications: Must have valid driver’s license and a driving record insurable under the College’s General Liability policy. Must be able to drive self to/from nearby off campus locations.

Supervisory Responsibility:  No.

Work Hours: This temporary position works for up to 25 hours per week from September 17th, 2025 up to December 19th, 2025. The regular hours for this position are scheduled between the hours of 8:00 am to 5:00 pm, Monday through Friday. These hours may vary due to needs of the College or department.

Time Type: Part time, up to 25 hours per week.

Work Model: On-campus

Compensation: Pay Range: $24-$25 per hour.

The salary for the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.

Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more. 

Other Requirements:  Must be able to provide own, reliable transportation for local driving.

Physical Requirements: This is generally a sedentary position. Must be able to:

• Sit for prolonged periods of time;
• Operate a computer for prolonged periods of time;
• Communicate with others by email, in person and over the telephone;
• Read printed materials and a computer screen;
• Have the mobility to work in a standard office setting and use standard office equipment;
• Assist with the set-up and teardown of event tables, signage and other materials;
• Must be able to reach overhead, grasp, pull, push, stoop, bend, twist, and lift 20 pounds from the ground to waist level without assistance; and
• Have the stamina to work at a fast pace and manage a high-volume workload.

Instructions:  Only qualified applicants please.

Application Materials: Upload the following materials to complete your application:

• Cover Letter:  Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer’s core values best relates to your own. 
• Resume: List relevant qualifications and dates of experience.
• Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).

Employment RequirementsEmployment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges’ automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.

Covid-19Vaccination

Pitzer College has mandated the COVID-19 vaccination for all employees.  New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.

Equal Employment Opportunity and Non-Discrimination

Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply. 

Safety Report

In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at http://www.cuc.claremont.edu/cs/index.asp or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.