University Registrar

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service.

Hamline University is an Equal Opportunity employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local human rights commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities.

This position provides leadership for the Office of Registration and Records, serves as chief steward of all academic records, and works collaboratively with the Provost and Dean of Faculty to ensure effective implementation of academic policies across all schools and programs. The registrar is expected to ensure services are delivered in alignment with Hamline University's mission - student-centered, integrative, innovative, and collaborative.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Collaborate in the development and implementation of academic policies and processes regarding student registration and records:

• Develop and maintain information systems policies and practices to support students and faculty
• Oversee scheduling of classes in cooperation with the Provost Office, Division Chairs, administrative staff, and faculty
• Assist and advise on new program development

Primary source of knowledge regarding the higher education regulatory and reporting environment:

• Ensure university compliance with regulations and federal laws concerning student records
• Provide analytical reports such as the monitoring and management of student completion rates, success and utilization rates, attrition, and enrollment of various student populations
• Communicate in a professional manner with other institutions and strategic partners

Provide strong leadership in the management of the student database

• Assist the university in the development of high-level automated systems for registrar-related functions and processes
• Develop and oversee student systems test plans and ensure data/coding integrity

Certify and distribute formal academic information, including conferral of degrees, certificates, licensure recommendations, and transcripts:

• Monitor students' progress toward and fulfillment of graduation requirements
• Ensure the accurate and timely creation of student transcripts
• Maintain records of and contact with a set of institutions with which the university has established formally-approved academic partnerships

Supervise class schedule and registration process preparations, as well as academic record maintenance and general business process/functions:

• Oversee the development and mentoring of registration staff
• Communicate in a professional and supportive manner with students, faculty, and staff from all programs
• Work collaboratively with the Student Administrative Services staff

Perform other duties as assigned

REPORTING RELATIONSHIPS

This position reports to the Associate Provost.

This position supervises 1-5 employees.

This position supervises 6-10 student workers.

BUDGET MANAGEMENT RESPONSIBILITIES

This position is responsible for the following budget: Registration and Records, SAS Front Desk

Budget Range: $500,001-$1,000,000

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPETENCIES

• Exceptional interpersonal skills in listening, communicating, and relationship building
• Exceptional facility with relational databases
• Creative/Innovative
• Collaborative
• Problem Solving/Organizational Theory
• Budgets and fiscal responsibility
• Strong leadership/supervisory experience
• Strong knowledge of the role of a registrar in a complex university environment
• Strong sense of the role of diversity and inclusiveness
• Strong background in higher education

MINIMUM EDUCATION/EXPERIENCE

Education: Bachelor's degree from an accredited college or university

Experience: 10+ years of experience working in, or closely with, registration and records

PREFERRED EDUCATION/EXPERIENCE

Education: Master's degree from an accredited college or university

Experience: Proficiency with: Student Information Systems; report-writing tools; Workday; Google and Microsoft Office Applications; experience with process automation and AI tools

WORKING CONDITIONS / EQUIPMENT

Ability to sit for long periods of time at the computer and to handle a high level of interruption

ADDITIONAL INFORMATION

This is a full time, 1.0 FTE, exempt position, 12 months a year. Occasional night and or weekend work may be required.

Compensation and Benefits:

Pay Range: $80K - $95K

Full-Time Benefits:

We offer a comprehensive benefits package which may include:

• Medical, dental, and vision insurance
• Life insurance
• Short- and Long-Term Disability
• Critical Illness and Hospital Indemnity
• 403(b)
• 403(b) matching
• Paid Time off, including vacation time, paid holidays and safe and sick leave time off
• Employee assistance program
• Flexible spending account (FSA)
• Health savings account (HSA)
• Tuition waiver

All questions marked 'Required' need to be answered in order to submit the application. It is important that your application show all of the relevant education and experience you possess. Applications may be rejected if incomplete. If rejected, you must reapply for the position in order to be considered. A resume or curriculum vitae, a cover letter outlining your qualifications for and interest in the position, contact information for 3 current, professional references, as well as copies of transcripts (if required) must be uploaded with each application.