USTDA Administrative Project Information Specialist

West 4th StrategyArlington, VA

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Job Description

Admin Project Information SpecialistROLEWe need an experienced Administrative Support professional to serve as a Project Information Specialist at the U.S. Trade and Development Agency (USTDA).USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting jobs at home. In this role, you will provide broad administrative management support to agency operations and program staff. You will support verification of deliverables, travel and facilities management, records and document process improvements, and onboarding and offboarding activities. You will also assist in maintaining process maps, conducting reviews of grant packages, and providing training to agency staff on business processes and document flow. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package. Apply today!RESPONSIBILITIES

Provide general administrative support to USTDA operations and program staff, including review and verification of grant and contract deliverables such as final reports, cost share certifications, and invoices
Support travel management, building and facilities management, and other administrative functions as directed by the Office of Administration
Track expiration of USTDA subscriptions to external publications and prepare draft action memoranda for renewal requests
Review grant RFP packages for completeness and consistency with agency staff prior to publication
Maintain and update the IRC Document Flow Process Map, capturing intersections with agency document management processes and ensuring efficient establishment and maintenance of records
Assist staff in identifying and implementing process improvements that support agency operations and administrative functions
Support staff onboarding and offboarding by preparing office space, maintaining staff directories, managing supply inventory, and processing required documentation
Provide training to agency staff on IRC functions, responsibilities, and business processes related to document flow and information management

REQUIRED SKILLS/EXPERIENCE

At least 7 years of administrative management or relevant work experience
Experience with administrative services like office management, building and facilities management, human resources, and/or budget/finance
Experience with travel management
Proficient in the use of a variety of IT programs, databases, and computerized systems
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move a large number of files and/or file boxes
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems

REQUIRED EDUCATION / CERTIFICATIONS

Business or Information Management degree – Required

LOCATION

Arlington, VA 22209

CLEARANCE

US Citizenship
Ability to obtain and retain a SECRET security clearance

CLIENT

US Trade and Development Agency (USTDA), Information Resource Center (IRC)

TRAVEL

No travel required.

WORK HOURS

Full time = 40 hours a week, 8 hours a day

EMPLOYMENT CLASSIFICATION

W2 Classification

RELOCATION

Not eligible for relocation benefits.

West 4^th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.

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