Vendor Sourcing Specialist

Utilities One was founded with great aspirations to reshape the industry as we know it. Our mission as a company is to make a real impact for the greater good of the communities.

Today, we are delivering a full range of infrastructure solutions for Telecommunications providers, Electric, Power, Water & Gas Utilities, Wireless Carriers, and the Technology Deployment sector.

As an Market Analyst you will own the sourcing pipeline for subcontractors/vendors supporting telecom/utility construction (OSP/fiber, wireless, power). You’ll identify, qualify, negotiate, and onboard vendors; align rate cards and capabilities to market demand; and maintain compliant, production-ready partners across regions.

Key Responsibilities

Sourcing & Market Coverage

• Build and manage the top-of-funnel: research, outbound, referrals, and regional associations; maintain a balanced pipeline by market (FL, MO, PNW, etc.).
• Map vendor capabilities (drills, rodding/proofing, placing, trench, restoration) to forecasted work.

Qualification & Due Diligence

• Screen for scope fit, safety record, production capacity, and geography; verify licensing (state/county), insurance thresholds, and prior performance
• Maintain SharePoint main list (company) and child lists (employees, licenses, COI, agreements) with status: Prospect → Qualified → Active → Suspended/Disqualified; apply tiering (Gold/Silver/Bronze/Disqualified)

Onboarding

• Negotiate market-aligned rate cards, payment terms (NET30/NET45/NET60; early-pay options), and mobilization
• Drive agreement flow (NDA → MSA/SOW → ACH/W-9 → COI), trigger Power Automate notifications (e.g., COI expiry), and route approvals to Legal/Finance
• Ensure rate codes align to job types and that vendors understand GPM entry requirements.
• Secure drill counts, crew mix, and mobilization schedules for each awarded market; coordinate handoff to Operations/PMs.

Data, Reporting & Compliance

• Keep Smartsheet/SharePoint trackers current; produce weekly vendor capacity matrix, coverage gaps, and onboarding SLA report.
• Maintain scorecards (quality, schedule, safety, responsiveness, cost variance) and recommend upgrades/downgrades in tiering.

Requirements

• Experience: 3–5+ years in vendor sourcing, procurement, or subcontractor management (telecom, OSP, or utilities preferred).
• Core Competencies: Strong negotiation, documentation, and follow-through abilities.
• Technical Proficiency: Skilled in SharePoint, Smartsheet, and Excel; bonus for familiarity with Power Automate, DocuSign, or GPM.
• Professional Traits: Clear communicator; organized, data-driven, and consistently reliable with deadlines.

Benefits

If it sounds like a great opportunity, look below to see what’s in it for you:

• Collaborative Environment: Thrive in a team-oriented setting with supportive colleagues and a positive atmosphere.
• Innovative Work Culture: Join a team that encourages creativity, innovative thinking, and unique solutions.
• Continuous Learning: Engage with new concepts, ideas, and frameworks through diverse projects that challenge you to excel.