Weekly Billing & Payroll Coordinator
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Job Description
Weekly Billing & Payroll Coordinator
Job Type: Part-Time (Recurring Weekly Schedule)Location: Remote (occasional in-office flexibility if applicable)
About the Role
We are seeking a Weekly Billing & Payroll Coordinator to join our team and oversee the financial and administrative flow that keeps our operations running smoothly. This role focuses on structured, recurring weekly tasks such as billing, insurance claims processing, and payroll administration. If you are detail-oriented, reliable, and thrive in an organized environment, we’d love to hear from you.
Responsibilities
Monday – Billing Operations
Generate and issue client invoices
Manage auto-pay accounts and send invoice reminders
Record payments received and update invoice statuses
Apply credits and update billing spreadsheets with transaction history
Add new clients and maintain payment records
Tuesday – Long-Term Care (LTC) Insurance Processing
Review and verify caregiver care logs for insurance clients
Download required documentation and submit claims to insurance providers via fax (using the LTC Insurance Directory)
Onboard new LTC clients and ensure all policy details and insurance information are documented
Wednesday – Payroll Administration
Audit caregiver paychecks for accuracy
Calculate straight-time pay for caregivers not eligible for overtime
Enter new caregiver profiles into the Viventium payroll system
Ongoing & As-Needed Support
Send login credentials to new caregivers for payroll access
Handle ad-hoc insurance provider requests and delegate follow-up tasks as needed
Qualifications
Previous experience in billing, payroll, or healthcare administration strongly preferred
Proficiency in Excel with the ability to maintain accurate records
Strong organizational skills and exceptional attention to detail
Ability to manage deadlines and follow structured weekly processes
Excellent communication skills to coordinate with clients, caregivers, and team members
Schedule & Benefits
Schedule: Part-time role structured around recurring tasks (Monday–Wednesday are required; flexibility for ongoing tasks throughout the week)
Work Environment: Primarily remote with a supportive and collaborative team culture
Impact: Be a key part of ensuring smooth operations for both clients and caregivers
How to Apply
If you are highly organized, dependable, and passionate about operational excellence, we encourage you to apply today.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.