Workforce Development & Safety Manager

Primary Responsibilities:

• Support MNI DO General Manager

• Holding managers accountable, such as

• Assist managers with tardiness, absenteeism, and disciplinary reports.

• Assist managers with performance evaluations

• Training

• Create a continuous training plan for managers at all levels (entry level to seasoned).

• Create a training plan for employees including new hire orientation, handbook information, safety, benefits and wellness (health & financial).

• Provide administrative support for MNI DO managers

• Act as liaison and advocate between MNI DO, Inventory, I.T. and Accounting

• Ensure paperwork is completed in a timely manner

• Ensure Scorecard is updated accurately with data

• Manage office supplies and inventory for daily operations.

• H2A and FLC duties.

• Continuously learn H2A program compliance requirements.

• Act as first contact for H2A workers and their requests.

• Inspect H2A housing weekly and design procedures to keep housing in compliance with DOL regulations.

• Communicate with bus drivers to ensure workers have transportation as needed.

• Create new procedures as needed to ensure a positive working and living environment for workers.

• Work with all MNI DO teams to understand the business needs and make data driven decisions

• Recruiting and Retention

• Maintain listing of open positions along with assigned position grade level.

• Handle employment application intake.

• Employee Relations

• Interact with and supply information to job applicants, employees, managers, and agencies, escalating serious issues to HR Manager.

• Provide new hire onboarding including safety, benefits and company culture to make new hires successful.

• Coaching authority and guidance for personnel across all MNI DO departments, with the aim of fostering a culture of expertise and growth throughout the organization.

• Identify employees' strengths and weaknesses and provide feedback to the department manager and leadership team. This includes pre-hire and post-hire assessments and helping the leaders grow their teams using the quarterly reviews and coaching documents.

• Administer exit and stay interviews across all departments to collect information, offer feedback, and emphasize a commitment to organizational improvements.

• Act as translator for Spanish-only speaking employees when necessary.

• Act as backup to translate written company information from English to Spanish.

• Assist managers with tardy and absenteeism reports and disciplinary process.

• Administration of company safety program

• Continuously develop a safety culture by collaborating with managers throughout the company.

• Provide safety leadership and help develop solutions to hazards.

• Conduct weekly safety inspections and analyze safety risks.

• Provide recommendations for improving safety in the workplace. Investigate incidents and identify possible causes of incidents.

• Provide 1st Aid and expedited medical attention to injured workers.

• Handle Workers' Compensation and return to work programs.

• Assist with First Responder training and supplies for company leaders.

• Create and maintain report of injury files to OSHA standards.

• Maintain the company's Drug Free Workplace Program.

• Plan and execute safety recognition plan.

• Operate company Safety Store

• Maintain inventory of Personal Protective Equipment.

• Issue new employees required PPE & sell PPE to employees as replacements are needed.

• Maintain safety equipment vending system.

• Place orders and stay within safety budget.

• Assemble, review, analyze and organize all pre-hiring documents.

• Act as backup to HR Assistant Manager in completion of Forms I-9, verify documentation and maintain I-9 files. Submit to e-Verify.

• Operate applicant tracking and maintain employee & applicant documentation and maintain applicant flow log.

• Records Management

• Coordinate with Plant Health regarding Safety Data Sheets.

• Lead Safety Council meetings for the division.

• Safeguard employee privacy and legal protection of files and information.

SECONDARY RESPONSIBILITIES:

• Under supervision of HR Manager, conduct annual I-9 audits to ensure compliance with federal employment eligibility verification requirements

• Assist HR Department in performing 401(k) audits yearly to verify adherence to plan regulations and maintain proper documentation.

• Benefits Administration

• Back up HR Assistant Manager benefits administration.

• Backup FMLA duties

• Manage FMLA process from beginning, issuing paperwork to workers as soon as we know of a medical situation.

• Follow-up with employees to get paperwork returned and explain the process.

• Contact doctors when needed to get clarification and return to work status.

• Communicate with Payroll Specialist to keep track of time away reaching 12 weeks of leave.

• Perform other duties as required, to include continuous growth to backup other team members or accept new duties.

REQUIRED SKILLS, KNOWLEDGE AND TRAINING:

• Bilingual in English & Spanish
• Bachelor's degree in health and safety preferred; Associate degree minimum
• Excellent written and verbal communication skills, including public speaking and presentation
• Minimum of 3 years' experience in HR
• Understanding of OSHA safety requirements for agriculture
• High level of interpersonal skills to handle sensitive and confidential situations and documentation
• Must be proficient with MS Office
• Attention to detail in composing, typing and proofing materials.
• Regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards

PHYSICAL ASPECTS OF THE POSITION:

• Prolonged sitting and standing are required.
• While performing the duties of this job, speaking and hearing are required.
• Reading small print including colors is required.
• Operate office equipment
• Ability to drive a motor vehicle and have a valid driver's license.
• This role requires the ability to travel throughout facilities as required to conduct safety inspections and the ability to lift files, open filing cabinets and bend or stoop as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 lbs.