Secretary IV

Department

BSD RAD - Operations

About the Department

Annually named to the US News & World Report list of the best hospitals in the USA, the clinical facilities at the University of Chicago currently includes Mitchell Hospital, a 395-bed adult hospital facility, Comer Children's Hospital with 155 beds, and the Duchossois Center for Advanced Medicine, a 525,000 square foot outpatient clinic and surgery facility. In addition, a 1.2 million square foot new hospital, the Center for Care and Discovery, opened in February 2013. The Department of Radiology operates facilities in all of these locations to provide multidisciplinary care and education. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Job Information

Job Summary:

The Department of Radiology is seeking a Secretary IV to provide administrative office support to the Department of Radiology, assisting with administrative support for faculty, committees, meetings and events.

Responsibilities:

• Provide primary Outlook calendar management, phone coverage and receptionist duties for the section and occasionally the department.

• Organize travel itineraries, create and distribute schedules for visitors, coordinate and arrange meeting series, assist with purchasing, and process expense reimbursements.

• Perform clerical support such as: creating electronic files and updating ancillary materials, filing, scanning and e-filing, composing correspondence, edit and update PowerPoint presentations, take meeting minutes, schedule Zoom or virtual meetings and interviews, and assisting with payment processing and donation collection.

• Prepare, distribute and respond to correspondence and coordinate special activities as requested.

• Assist in the preparation of clinical coverage schedules.

• Assist with preparation of documents for academic appointment/hospital credentials.

• Coordinate the Faculty's responsibilities in various societies/committees.

• Offer input and provide assistance as needed with regard to workflow and planning.

• Assist in the preparation of department and alumni newsletters.

• Responsible for updating and maintaining marketing and communication boards

• Other duties as assigned.

Competencies:

• Must possess a high-level of administrative knowledge and be flexible with ability to prioritize tasks.

• A proactive and dependable self-starter who is able to function independently and as an integral team player.

• Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively.

• Ability to solve problems independently with limited direction from supervisor or faculty.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

• High School Diploma or equivalent required.

• College/university degree preferred.

Experience:

• Three (3) years of administrative experience required.

• Hospital or academic medical center experience strongly preferred.

• Previous experience working with physicians/medical providers.

Technical Knowledge or Skills:

• Intermediate to advanced computer skills.

• High competency levels in Microsoft Office Suite including Outlook, Teams, Word, PowerPoint and Excel.

• Familiarity with University Systems such as: Qgenda, E-Payments, GEMS, Oracle, Box, and Zoom.

Pay Range:

• $23.77 - $31.60 per hour

Required Documents:

• Resume

• Cover letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type

Hourly

Pay Range

$23.77 - $31.60

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date

2025-03-06

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.