Executive Administrative Assistant

About the Executive Administrative Assistant position

We are looking for an Executive Administrative Assistant who will assist client's organization executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and performing assignments related to the executive's working life and communication. We expect you to be competent, organized, and able to fulfill your tasks in a timely manner.

Responsibilities are:

• Create and maintain an efficient documentation and filing system

• Organize efficient contact between the executives and company's clients

• Administer calls, messages, and daily correspondence

• Attend events as assigned, taking dictation and minutes, and keep the corresponding data

• Arrange meetings, appointments and travels, providing reminders

• Handle requests and queries appropriately

• Review office supplies and build relations with suppliers

• Prepare reports, presentations and briefs

 Requirements are:

• 2+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant   or other relevant position

• Solid experience with office management systems and procedures

• Proficiency in English and in-depth knowledge of MS Office

• Strong planning and time management skills, with an ability to multitask

• Excellent verbal and written communication skills

• Good knowledge of the latest trends in office gadgets and applications

• Reliability, discretion, and confidentiality

• Must pass a background check and drug test