Administrative Assistant

We are seeking an experienced Administrative Assistant to add to our growing team at our Gold (SUTQ), NAC-accredited childcare and preschool center located in Bedford Heights, Ohio.

As an Administrative Assistant you will work side-by-side supporting the Center Director with necessary behind-the-scenes duties, overseeing, planning, monitoring progress and assist with day-to-day operations. A successful candidate will collaborate with staff to ensure the efficient operation of all aspects of the center. You will work with and interact directly with parents, children, and staff on a daily basis. We expect dedication and high-quality work from our employees and provide competitive pay, benefits, bonuses for exceptional results. You will have an excellent opportunity for professional development, career advancement, and personal growth in a care-forced environment.

We offer competitive pay ranging from $17.00 to $19.00 per hour (depending on experience and credentials) in addition to an industry-leading benefits package, underscoring our commitment to attracting and retaining top-quality educators and supporting staff members.

Who We Are

All Around Children is a family-owned and operated childcare business, deeply passionate about nurturing young minds. Since 2008, we have been committed to delivering high-quality care and education to children. Our network includes 8 state-of-the-art learning centers located across NE Ohio. We pride ourselves on creating a creative and caring work environment for our staff. This position not only offers generous benefits but also presents extensive opportunities for professional development and personal growth.

Responsibilities

• Greet parents, children, and visitors in a friendly and professional manner.
• Answer phone calls, respond to emails, and assist with inquiries.
• Maintain and organize student records, attendance logs, and emergency contact information.
• Assist with enrollment paperwork and parent communication.
• Support billing, payments, and financial record-keeping as needed.
• Order and manage office and classroom supplies.
• Coordinate staff schedules and substitute coverage when needed.
• Assist teachers in maintaining a safe, engaging, and nurturing classroom environment.
• Help with supervising children during activities, meals, transitions, and outdoor play.
• Provide one-on-one support to children as needed.
• Assist with setting up activities and classroom materials.
• Ensure cleanliness and organization of play areas and classrooms.
• Step in as a substitute or support staff in classrooms when necessary.

Work Environment & Physical Demands

• Combination of office work and time spent in classrooms
• Typical hours with some flexibility as needed
• Must be able to move quickly and interact with young children
• Ability to sit, stand, walk, reach, stoop, kneel and bend for long periods of time
• Ability to lift and/or move up to 50 pounds
• Able to walk up and down steps several times each day
• Able to physically respond quickly in an emergency
• Participate in safety drills by following the established guidelines

Requirements

• High school diploma or equivalent (Associate’s degree or higher preferred)
• Experience in an administrative role, preferably in an educational or childcare setting
• Passion for working with young children
• Strong communication and organizational skills
• Ability to multitask and manage time effectively
• CPR and First Aid certification (or willingness to obtain) along with other required training
• Clean BCI/FBI background
• Demonstrated expertise in organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy as well as must meet deadlines
• Working knowledge of MS Office and Excel
• Knowledge of Procare is a plus
• Tdap and MMR Vaccination
• TB Screening

Benefits

Health and Wellness Benefits:

• Comprehensive Medical, Dental, and Vision Coverage
• Short Term Disability Insurance
• 100% Employer-Paid Life Insurance

Financial and Retirement Benefits:

• 401(k) Retirement Savings Plan (with up to 3% Company Match)
• Employee Assistance Program (EAP)

Work-Life Balance:

• Paid Time Off (PTO)
• Paid Parental Leave
• Paid Holidays
• Family and Medical Leave Act (FMLA) Leave
• No Weekend Work
• One-Hour Lunch Breaks

Professional Development:

• Paid Professional Development Days
• Employer-Sponsored Child Development Associate (CDA) Program

Workplace Perks:

• Heavily Discounted Child Care
• Referral Bonus Program (New Family & Staff Referrals)
• Complimentary Company Apparel
• Free Coffee, Tea, and Snacks
• Bright and Inviting Facility, with Dedicated Staff Break Areas