Accounting Specialist 2 - Office Of The Bursar

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Department

Bursar Operations

Job Summary

Job Description

The University of New Orleans is seeking a detail-orientated, and customer focused Accounting Specialist 2 to join the Office of the Bursar. This position plays a key role in managing student accounts, processing financial transactions, and enduring compliance with federal, state and institutional policies.

The Accounting Specialist II duties include the receipt, custody, and accountability of departmental checks. The Specialist is the backup to the accountant for the daily production of the student excess credit refund process.

The Accounting Specialist II handles cashiering functions at the front counter. The Specialist resolves balancing problems at daily closeouts and voids cashier receipts when necessary. The Specialist works directly with the campus community as well as the public and must be able to explain departmental policy as well as provide general campus information.

The Accounting Specialist II is responsible for receiving and entering into Workday all departmental deposits.

The Accounting Specialist II also is responsible for the training of staff personnel on cashiering functions.

Specific Duties:

50% Bursar Counter- Responsible for performing bursar cashiering duties which includes collecting early registration funds, processing bulk mail payments, answering telephone inquiries, and performing research on student accounts. Voids cashier receipts when necessary. Also, adds money to the GO PRINT printing accounts.

20% Research- The Specialist answers questions regarding student accounts by interpreting account balances, explaining departmental policies regarding the payment due dates and penalties, and providing information on financial aid receipts. Working with Accounts Receivable, the Specialist performs research monthly on all credit balances on receivable accounts to determining what caused the credit balance. The Specialist responds timely to student inquiries regarding the fee bill, refunds, etc. that are in the Bursar Workday folder inbox.

15% Departmental Deposits- Monies collected by other departments on campus are sent to the Bursar's Office for processing. These reports are reviewed and audited to ensure that the monies received are equal to the cash reported and that the checks and other negotiable instruments are acceptable. Responsible for recording ad hoc journal entries for the departmental deposits.

10% Refunds- The Specialist is the backup to the accountant for the refund process. The specialist also reviews the student refund list for accuracy.

5% Other- The Specialist assists the Bursar's Office as needed with special projects, registrations, and training of staff personnel on cashiering functions.

Louisiana Civil Service Job Specification:

FUNCTION OF WORK:

• To provide limited support of accounting functions.

LEVEL OF WORK:

• Experienced

SUPERVISION RECEIVED:

• Generally from higher-level fiscal or administrative positions.

SUPERVISION EXERCISED:

• None.

JOB DISTINCTIONS:

• Differs from Accounting Technician by lack of responsibility for preparation of basic-level financial reports.

• Differs from Accounting Specialist 1 in that the duties are more complex in nature.

CORE COMPETENCIES:

CORE COMPETENCIES HAVE NOT BEEN IDENTIFIED BY STATE CIVIL SERVICE FOR THIS JOB TITLE. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

EXAMPLES OF WORK:

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

• Serves as the first level of review and approval of financial transactions relative to collections, refunds, funds disbursement, cost accounting, expenditure control, budgeting, grants management, program analysis, accounts payable, and accounts receivable to ensure accuracy and completeness of calculations, legitimacy of transactions, and proper authorization.

• Responsible for posting and journalizing for complex accounts (e.g., grants, contracts and revenue), large or sensitive accounts, and/or a greater variety of accounts.

• Confers with the general public, patients, vendors, and employees to obtain information and answer questions on more complex matters.

• Verifies calculations to balance receipts and to determine taxes, discounts, deductions, and additional charges.

• Makes bank deposits, writes checks, and reconciles bank statement/accounts.

QUALIFICATION REQUIREMENTS:

MINIMUM QUALIFICATIONS:

• Two years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

EXPERIENCE SUBSTITUTION:

• Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

Click Here to View the Civil Service Job Spec

Posting Close Date

July 6, 2025

Please Note: Applications must be completed by 11:59 p.m. on the Job Closing Date to ensure consideration.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.