Human Resources Generalist

Job Purpose:

The Human Resources Generalist is responsible for the effective processing of payroll, managing the employee benefits program, and assisting with management of standard operating policies and procedures (SOPs) and employee training. The Human Resources Generalist reports to the Director of Finance and Administration.

Job Duties and Responsibilities:

• Process Bi-weekly payroll; review timesheets, wage computations, extra compensation, bonus requests, PTO changes, and other information to ensure accurate payroll processing.
• Review payments for contractors and EOR arrangements.
• Maintain employee payroll information in Quickbooks and Project IQ.
• Conduct time entry training for new employees.
• Maintain strict confidentiality of benefits and payroll information and help ensure compliance with company policies.
• Manage benefit and withholding changes as dictated by employee requests and legal requirements.
• Reconcile all benefit bills and payroll liability accounts monthly and assist with rectifying discrepancies as needed.
• Submit federal and state payroll tax filings as needed and print and distribute W-2s, 1099s and 1095s annually.
• Stay current with tax and benefit changes that apply to payroll processes.
• Process employee reimbursement payments biweekly.
• Advise and educate employees on benefit programs.
• Coordinate with benefit vendors to ensure file feeds between systems are maintained and accurate.
• Plan and manage open enrollment of benefit programs.
• Assist with administration of company 401(k) retirement plan.
• Administer leave policies including PTO, sick leave and FMLA.
• Maintain SOP documentation folders and coordinate annual SOP audits.
• Proofread, suggest improvements, and complete final edits for SOPs and handbooks.
• Write Lunch and Learn summary utilizing AI tools and reviewing for accuracy.
• Create a weekly employee newsletter/memo to communicate events, recognize employees, and promote positive company culture.
• Assist with maintaining employee training records.
• Assist in other administrative tasks as needed to ensure efficient office operations.

Knowledge and Skill Requirements:

• Experience in the administration of payroll and employee benefits
• Excellent computer skills in a Microsoft Windows environment including Excel as well as demonstrated skills in database management and record keeping
• Excellent oral and written communication
• Excellent interpersonal skills
• Evidence of the practice of a high level of confidentiality
• Excellent organizational skills

Required Qualifications:

• Minimum of a bachelor's degree or equivalent in Human Resources, Business, or Organization Development or equivalent; 3-5 years of Human Resources experience can be substituted for degree

Preferred Characteristics:

• Ability to build effective relationships that are focused on integrity and trust
• An attitude of dedication to achieve professional success
• A focus on serving internal and external customers with respect, understanding, and empathy
• Ability and willingness to recognize the intrinsic value of every person
• Drive and curiosity to explore new technology and innovation for continued growth and improvement

Physical Abilities/Work Environment:

Includes but is not limited to the following:

• Typing, communicating effectively, analyzing data, and organization
• Viewing a computer and reading for significant amounts of time
• Typical office environment