Project Accountant Assistant

Get to Know Us

With a company built on family-by family-it's no surprise that working here is so much more than just putting on a hard hat and work boots.

At Crossland, you join a group of Real Builders who care about bringing long-lasting facilities to our clients and providing the best culture and opportunities for our employees. With our own in-house education program, you'll find the resources, support, and training necessary to put you on the path to success.

Benefits + Paid Time Off

When you want the best team, you offer benefits accordingly. Competitive pay, a family atmosphere, and great benefits are part of our culture of celebrating and appreciating our people.

• Health, Dental and Vision Insurance
• Life Insurance
• 401(k) retirement plan with guaranteed match
• Flexible Spending Account
• Paid time off
• Holiday pay
• Paid education opportunities

Perks

• Company Apparel
• Safety Incentives for Field Employees
• Milestone Anniversary Gifts
• Company Events (Picnics and Christmas Party)
• Diaper Bundle Program for new parents
• Flu Shots, and so much more!

About the Role

Backup point of contact for contract and financial coordination with the Project Team, Owners, Subcontractors and Vendors. This individual will be responsible for data entry of accounts payable, helping with preparation of monthly payment requests, coordination of subcontracts and monthly reporting.

General

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Be aggressive, but tactful, in communicating/discussing/resolving accounting related problems with team and ensuring all accounting deadlines are met.
• Maintain open communication with Project Teams regarding processing and coding of project accounts payable invoices, project subcontractor compliance issues, owner billings and payments, etc.
• Responsible for hands-on job cost accounting for multiple projects to include Subcontractor AP processing, Client invoicing, and budgeting
• Maintain detailed knowledge of all costs related to each project
• Actively involved with Project Management team to ensure they get the direction/support needed
• Ensure existing Project Accounting and all Company Policies and Procedures are effectively communicated and enforced. Focus on identifying fraud concerns and conflicts of interest.
• Performs all other assigned duties
• Upholds the Company's Core Values.

Subcontract/Project Cost System Maintenance

• Review subcontracts and purchase orders and communicate status and ensure they are accurately recorded in the Accounting System and match the Project Management System.

• Review accuracy of coding by Project Managers and update subcontract and project invoices in Accounting System.

• Subcontractor payment distribution:

• Review job cash flow.

• Analyze and process subcontractor payment applications. Perform proper due diligence including verification of approvals, coding, and verification of costs to revenue billings.

• Review and submit subcontractor payments, including joint and partial payments, and submit payment requests to check processor

• Verify that all subcontracts are fully billed prior to subcontract closeout

Billing and Accounts Receivable

• Generate monthly billing worksheets for Project Managers.
• Review Owner billings for reasonableness and ensure mathematical accuracy. Work with Project Manager to ensure accuracy and completeness of monthly billings and resolve billing discrepancies. Notify Project Manager of any compliance issues for subcontractors included on Owner billing.
• Enter Owner billings into Accounting System (Spectrum).
• Respond to inquiries regarding billings.
• Prepare monthly pay requests (Billings)
• Manage and communicate job cash flow
• Research and resolve basic to moderately complex invoice matters.

Reporting

• Assist with preparation of monthly billing report for Division Manager.
• Assist with research reporting inquiries and providing monthly subcontract reporting to Project Teams.
• Assist with maintaining project payment spreadsheets with required notes for use when projects are funded monthly.
• Advise project team of accounting procedures and policies
• Researches and responds to project related questions as requested. Provides basic analysis.
• Prepare and/or distribute other accounting reports.

Qualifications

• Bachelor's Degree in Accounting/Finance preferred but not required
• Construction or project-related accounting beneficial
• Must be a self-starter, highly motivated, and able to work independently
• Ability to prioritize responsibilities and multi-task in fast paced environment
• Ability to think analytically and manage multiple priorities
• Able to prioritize while working in a fast paced environment. Detail, rule, and goal oriented.
• Strong written and verbal communication skills
• Demonstrate effective time management skills
• Friendly, courteous, and positive in nature
• Displays tactful, mature and professional demeanor with good interpersonal skills including the ability to work with diverse personnel and vendors.
• Focus on customer service for both internal and external customers.
• Proficient with Microsoft Office and Microsoft Outlook
• Works under oversight of Project Accountants and immediate supervision of Treasury Manager

EOE M/F/D/V