Office Manager

Benefits:

• Free uniforms
• Paid time off
• Training & development

Position: Office Manager

Basic Requirements:

• High School Diploma or equivalent
• Experience working with large data sets
• Excellent administrative and process skills
• Advanced Excel knowledge and ability to create and review complex spreadsheets
• Working knowledge of payroll processing; experience with QuickBooks payroll software highly desired
• Pays close attention to detail with excellent proofreading skills
• Customer Service Experience
• Experience with Microsoft Office Suite 365
• Ability to work independently
• Key Skills
• Highly Organized
• Ability to multi-task and prioritize
• High level Communicator

Overall Duties Include:

• Oversee daily office operations, ensuring smooth and efficient functioning of the franchise.
• Utilize RMS Software to track job progress, including updating records, notes, and document uploads.
• Contribute to the payment collection process and ensure timely follow-up on outstanding balances.
• Manage accounts payable and receivable, maintaining accurate financial records.
• Assist with HR-related tasks, including employee records and general support.
• Act as a liaison between departments, insurance companies, and software vendors to ensure smooth communication and collaboration.
• Maintain organized company files, including legal documentation and subcontractor files.
• Answer phone calls professionally, addressing inquiries and directing them appropriately.
• Request and verify updated insurance coverage for subcontractors as needed.
• Support team members in daily tasks and foster a collaborative, positive work environment.
• Engage in problem-solving and contribute to the continuous improvement of departmental and company processes.
• Ensure all operating platforms are current and functioning optimally.
• Develop and implement efficient office systems to streamline workflows.
• Represent the company's brand with professionalism and enthusiasm in all interactions.