Accounting Assistant

Position Overview:

The primary responsibility of the Accounting Assistant is to support the Finance and Accounting team by performing foundational accounting tasks. This includes data entry, financial recordkeeping, assisting with financial report preparation, timely processing of incoming customer payments, and providing support to the Credit & Collections, Accounts Payable, and Finance teams with compliance screenings, customer account setup, and credit card transactions.

Essential Job Functions:

• Review and reconcile incoming banking transactions daily to ensure accurate and timely application of customer payments.
• Collaborate with Credit & Collections, Customer Experience, Quality, and customers to resolve discrepancies between payments and company invoices.
• Assist with compliance screenings and set-up of new customer accounts.
• Process credit card transactions related to customer orders.

Additional Responsibilities:

Accounts Payable

• Assist in processing vendor invoices and reconciling statements with attention to detail and timeliness.
• Handle intercompany non-PO invoice processing.

General Accounting Support

• Contribute to month-end and year-end close processes, including bank and credit card reconciliations, work papers, and preparation of schedules.
• Support audits and tax filings by gathering required documentation.
• Assist with fixed asset roll-forward and operational budget tracking.

Administrative Tasks

• Provide general administrative support to the Finance/Accounting department.
• Manage and route incoming emails and postal mail to appropriate team members.
• Serve as the lead for Procurify-related tasks and responsibilities.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Prior experience in an accounting role or internship is a plus.
• Strong knowledge of basic accounting principles and practices.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, or similar platforms).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Eagerness to learn, adapt, and take initiative in a fast-paced environment.
• Ability to handle confidential financial information with professionalism and discretion.
• Ability to work in a fast-paced environment with deadlines.

Physical Requirements:

• Ability to lift items up to 25 pounds
• Ability to sit up to 8 hours per day

Working Conditions:

• Standard office environment with occasional exposure to the warehouse.

Here's a Few Things We Offer You

• Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost
• Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment)
• 8 Paid holidays plus 1 floating holiday
• 8 hours of paid volunteer time off annually
• Corporate Discount Program
• Employee Assistance Program 100% Waldom Paid!
• Generous Paid Maternity & Paternity Leaves
• Tuition Assistance Program
• Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year

Affirmative Action/EEO Statement:

Waldom Electronics is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom Electronics prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.