Business Manager

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

JOB SUMMARY

The Business Manager is responsible for overall non-academic/instructional business operations of the school site including School Operations and Administration, Accounting, Finance and Budget Management, Data Management, School Leadership, and Serving as a Partner to the Principal. The Business Manager reports to the Principal, supervises supporting staff, and collaborates and partners with all school staff and home office teammates as well as with students, parents, and outside consultants/vendors.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

School Operations & Administration

• Manage full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting

• Manage all aspects of authorizer and charter compliance and state reporting, and maintains accurate electronic and hard copy records

• Manage the school's multi truancy process in collaboration with the Admin Team

• Serve as a thought partner to the Principal, and contributor on key operational school decisions

• Manage or supervise management of vendor relationships such as those with landlord, local fire departments, copier services, and building safety contractors, etc.

• Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response Team

• Oversee Cafeteria Manager and any support staff in management of the Nutrition Program

• Manage or supervise management of the school site facility and responds to building management and facilities crises as needed

• Assist Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events)

Accounting, Finance and Budget Management

• Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practices

• Serve as bookkeeper for school and prepare purchase orders for procurement, submit invoices and ensure timely payment to vendors

• Oversee and organize the free/reduced lunch program and is responsible for reporting

Data Management

• Manages all aspects of the Student Information System and administrative functions ensuring integrity of student demographics, health, scheduling, and academic data

• Responsible for the custody of student files, ensuring they are complete, accurate, and properly organized

• Monitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeism

• Manage online student enrollment system (e.g. SchoolMint) during the open enrollment period, lottery, and registration

School Leadership

• Manage office and other classified non-instructional staff (Office Assistants, Cafeteria Manager, Campus Monitors, Parent Coordinator, Building Manager, Custodian, as applicable)

• Manage performance of and train, develop and provide continuous feedback to non-teaching teammates

• Support the Principal in the participation of hiring school site teammates

• Seek out and attend relevant Aspire-wide and external professional development opportunities

Other Administrative Tasks

• Coordinate and/or provide translation services for our students and families (as needed)

• Update school website

• Assist principal with all school and extracurricular activities

• Support the business aspects and track submission of documents to home office, regional office, and operating district

• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior

• Perform other related duties as required and assigned

QUALIFICATIONS

• Competencies:

• Strong organizational, time management and multitasking skills

• Strong interpersonal and communication skills

• Experience in office management

• Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions

• Ability to create inclusive environments that honors and supports a diversity of backgrounds and perspectives

• Ability to work independently as well as with a team

• Professional appearance and manner

• Knowledge of Ed Code preferable (or interest in learning)

• Fluency in Spanish - highly desirable

• Minimum educational level:

• B.A. Degree preferred or equivalent work experience

• Experience required:

• 6 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable

• Supervisory experience strongly preferred

• Proficiency with Microsoft Office, network printing, copiers and fax machines

• Physical requirements:

• Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height

• Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)

• Demonstrate normal depth perception

• Sitting, walking or standing for extended periods of time

• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone

• See and read a computer screen and printed matter with or without vision aids

• Hear and understand speech at normal levels and on the telephone with or without auditory aides

• Work authorization requirements:

• Clear the Department of Justice background screening

• Authorized to work in the United States

• Provide health (TB) clearance (most update every four years)

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work indoors in a standard office environment, computer lab, and/or classroom environment

• Work is performed in indoor and outdoor environments

• Exposure to dust, oils, and cleaning chemicals

• Some exposure to childhood and other diseases in a school environment

• May be required to work outside of typical work days and office hours to meet operational deadlines

Pay scale can be found in this link: Business Manager Pay Scale

EEO STATEMENT

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.