Admininstrative Assistant

JOB SUMMARY

• Schedule: To be discussed with CEO. Part-time with the potential to transition to full-time.
• Duties:
• Administrative Assistant to Chief Executive Officer and support for Board of Directors.
• Responsible for establishing and maintaining public relations/outreach with community members and business partners.
• Process board packets, financial paperwork (bank and credit card reconciliations) and reports in a timely manner as needed.
• Responsible for managing housing, cars, phone, employee badges and key assignments for new employees, locums and contractors
• Responsible for ensuring that all appropriate travel arrangements are made for clinical staff, board members, residents, locums and contractors.
• Responsible for office supplies and equipment and act as main contact for building maintenance items.
• Responsible for ensuring grounds maintenance and snow removal when necessary.
• Responsible for ordering, maintaining and storing appropriate supplies and equipment for administrative, IT and facility function.
• Back-up for Payroll, Accounts Payable and Human Resources.
• Other duties assigned by the Chief Executive Officer.

ESSENTIAL FUNCTIONS

• Associate degree required (Bachelors preferred), or High School Diploma/GED with equivalent work experience

• 5 years of experience in a medically- related environment required- hospital experience a plus

• Supervision of non-medical teammates required

• Medical terminology knowledge preferred

• Experience with patient admissions, scheduling, medical office operations desired

• Must be a team player

• Computer experience, Excel, Word, PowerPoint, Microsoft Office

• Experience with SharePoint preferred

• Good communication skills and phone etiquette.