Executive Administrative Assistant (Hybrid: Mix Of Onsite & Virtual)

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The Executive Administrative Assistant will work directly with senior leaders, such as Senior Vice Presidents, and will be responsible for performing a variety of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks, schedules and travel in a fast-paced corporate environment. This role supports our Marketing, Sales Transformation and Product Development and Innovation.

Flexible Work Policy: The Executive Administrative Assistant position has been segmented as Hybrid, meaning the work is a combination of onsite (Tues, Wed & Thursday) and virtual (Monday & Friday). This position is based out of our corporate headquarters in Rosemont, IL.

ESSENTIAL RESPONSIBILITIES

• Serves as primary point of contact to one or more Senior Leadership Team members.

• Provides consistent high quality administrative support to assigned senior leaders, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations.

• Manages the calendar and daily schedule of assigned senior leaders, ensuring the most efficient use of time.

• Serve as a liaison between assigned senior leaders and other key members of management and employees related to Company activities.

• Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.

• Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable

• Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material.

• Provides support for a variety of department projects and initiatives

• Other duties as assigned by manager

RELATIONSHIPS

• Internal: Senior Leadership Team, Executive Leadership Team, Leaders and Associates across all functions of the enterprise.

• External: Vendors, Contractors, Customers, Prospective Associates

WORK ENVIRONMENT

• Hybrid: This role is partially remote, and the associate is expected to perform assigned responsibilities from a combined home-based and office-based environment.

MINIMUM QUALIFICATIONS

• Must possess a minimum of 3 years of senior leader administrative assistant experience

• Demonstrated ability of interacting with internal and external parties at a senior level, requiring tact, diplomacy and unfaltering confidentiality

• Proficient with Microsoft Office applications

• Ability to work in a fast-paced environment

• Strong planning and time management skills

• Excellent interpersonal skills

• Excellent written and verbal communication skills

• Ability to multi-task under pressure

EDUCATION

• High School diploma

PREFERRED QUALIFICATIONS

• Bachelor's degree

PHYSICAL QUALIFICATIONS

• Standard required physical activities including length of time performing each activity.

This role will also receive overtime compensation. Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds). The expected base rate for this role is between

$24 - $33

• EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status*