Accounting and Budgeting Manager

Who we are

We are Alpha Supported Living Services, a non-profit organization, we provide residential and community-based services to adults with developmental and intellectual disabilities. Our primary objective at Alpha is to enhance the quality of life for each of our clients by aiding them in learning, personal development, and fostering increased independence. Since 1974, we've been dedicated to offering supported living, group home, community inclusion, and representative payee services, expanding our reach across King, Snohomish, and Spokane counties in Washington State. At Alpha, our commitment lies in treating every client with utmost dignity and respect while also valuing and nurturing the abilities of our employees to foster their professional growth.

 

Job Summary

The Accounting and Budgeting Manager supports the Director of Finance and Controller and is responsible for non-profit accounting team management, budgeting, financial analysis and reporting. The position supports the development of the annual budget through cost analysis, allocation of common costs across company business divisions, and variance reporting to Branch profit or cost centers. The position works with the Controller in the financial accounting system General Ledger to add accounts or post entries as needed. The position provides detailed labor cost analysis by pulling data from the online company HR/Payroll system and enters data into allocation reports to produce batch files for upload to the accounting system. The analyst may also provide data entry validation, reporting and analysis of company revenue, payroll costs, vendor expenses, and business performance.

Day-to-Day

1. Assist with business Financial Planning and Analysis (FP&A) and profit or cost center budgeting and variance reporting
   1. Help with financial forecasting and annual budget preparations and updates
   2. Conduct analysis and prepare and present financial information and reports
   3. Work with internal and external customers to provide timely and accurate financial information requested
   4. Export, import and manipulate data sets or business intelligence reports to conduct cost analytics
   5. Assist with cost allocations and accounting entries across business divisions and cost centers

 

1. Supervise and perform accounting duties that help provide accurate and timely processing and record keeping of company invoicing and
   1. Prepare data and reports to support company invoicing based on state contract client rates, cost-of-care adjustments, and additional billable
   2. Help with receivables collection and recording payments in financial accounting system. Provide receivables aging reports and conduct receivables
   3. Work with Financial Services Coordinators to track client loans, state reimbursement requests, and receivables records for clients; collect and record payments to client accounting ledgers
   4. Receive and account for cash, checks or electronic transactions, prepare bank deposits, enter deposits in accounting system

 

1. Supervise and perform accounting duties that provide accurate and timely processing and record keeping of company payables including corporate credit card transactions, employee expense reports, and vendor
   1. Set up new vendors, contractors or service providers in accounting system
   2. Review, analyze, reconcile and process invoices and check requests; ensure supporting documentation is verified
   3. Assist with check runs and disbursement requests; obtain authorized signatures
   4. Help with corporate credit card program including auditing of statements and coding of expenses

 

1. Supervise and provide support for payroll processing by analyzing and compiling employee wage data, bonuses, special payments, PTO and SST accruals, group insurance and 403b retirement plan deductions, and employer
   1. Help verify and review timecard hours, wage computations, and deductions
   2. Verify hours worked and reconcile any timecard discrepancies
   3. Calculate and record retro requests for hours worked and pay adjustments
   4. Assist staff with payroll-related inquiries; respond to requests for information
   5. Enter payroll changes for direct deposit, checks, garnishments, PTO,

 

1. Track submissions of state DSHS Residential Allowance Request forms and properly account for all funds
   1. Work with Senior Accountant or Financial Services Coordinators to properly record payment receipts to client ledgers or accounting

 

1. Participate in staff meetings; maintain certifications and licenses; and maintain personal vehicle and insurance as a condition of employment:

1. Attend First Aid/CPR, blood borne pathogens, & mandated reporter training
2. Maintain Washington State Driver’s license, automobile registration, & insurance
3. Provide driver’s abstract every 3 years or upon request from agency

 

1. Perform other duties as needed or assigned to assist with the receivables, payables, payroll or other finance and accounting functions of the

Who we are looking for

1. Intermediate to advanced knowledge of professional accounting principles, practices, and methods in accordance with Generally Accepted Accounting Principles (GAAP).
2. Solid mathematical and analytical skills with critical thinking capabilities for researching and resolving accounting and information system problems
3. Strong verbal and written communication skills with ability to effectively and diplomatically work with team members, management, and state agency
4. Comfortable with web and Windows-based accounting and information systems, large data sets, and information exchanges with ability to quickly learn new
5. Intermediate to advanced Excel and other 365 application skills with ability to maximize time and task management and manage multiple projects and tasks to meet deadlines
6. Attention to detail with ability to work independently or collaboratively on projects in a team environment with normal work interruptions and shifting

Job Requirements 

• At least 21 years of age
• Prefer Master’s degree in Accounting, CPA, or Finance or Bachelor’s degree with commensurate knowledge and professional experience
• Five+ years’ experience as an accounting manager with financial analysis
• A Washington State Driver’s license, current vehicle insurance and able to be covered on Alpha Supported Living Services’ automobile insurance plan based upon driving record
• Background inquiry clearance from an authorized state agency

 

Wage Scale: 

$33.00-43.00/hr

Benefits:

Benefits for Full-Time Employees (30 hours or more a week) include Medical, Dental, Vision, 403(b) (non-profit version of a 401(k)) with company match, Life Insurance, Tuition Savings Program, and Tuition Reimbursement. Employees working 34 or more hours a week are eligible for PTO accrual.

Please note: As of 10-18-21 all workers in Long-Term Care are required to be vaccinated against COVID-19.