Civil Estimating Coordinator

Estimate Coordinator - Civil

The Estimate Coordinator will play a key role in assisting the estimating team by providing administrative support, organizing documentation, and ensuring smooth communication between departments. This position requires an individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Estimate Coordinator will be responsible for maintaining accurate records, scheduling meetings, preparing reports, and supporting the team and Chief Estimator in procuring Civil projects.

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 65 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors. To learn more, visit our website: https://www.indexc.com/

What do we believe in?

PEOPLE:

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

PERFORMANCE:

Always deliver the highest quality. Find solutions. Provide value to our partners.

COMMUNITY:

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

A typical day looks like:

• Assist the estimating team with organizing and maintaining project files, including blueprints, project specifications, and cost estimates.
• Prepare and format proposal documents, bid packages, and pre-qualification materials for projects.
• Maintain and track project timelines, deadlines, and key deliverables for estimates and bids.
• Communicate with subcontractors, suppliers, and clients to gather information for project submission documents.
• Prepare and update cost databases and assist with compiling cost data for civil work.
• Coordinate and schedule meetings between estimators, project managers, and other team members.
• Handle incoming phone calls, emails, and correspondence related to project estimates and proposals.
• Prepare and distribute internal reports and meeting minutes related to bidding activity, project status, and team needs.
• Ensure all estimating documents are filed, organized, and accessible to team members as needed.
• Support the Chief Estimator with administrative duties such as data entry, document preparation, and other office tasks as needed.

Do you have what it takes?

• High school diploma or equivalent; Associates degree or relevant certification preferred.
• 2+ years of administrative experience, preferably in the construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Detail-oriented and able to maintain accurate and organized records.
• Ability to work well independently and as part of a team.
• Strong problem-solving skills and the ability to handle confidential information with discretion.

Why IX?

• Weekly Competitive Pay!
• Excellent Benefits:
• Medical
• Dental
• Vision
• FSA & HSA
• Life Insurance + Optional Family Life Insurance
• Short-term and Long-term Disability
• Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Paid corporate training program
• Tuition Reimbursement
• Stability and a variety of different roles that provide a path to career advancement
• Family-owned and operated since 1956

Independence Excavating, Inc. is an Equal Opportunity Employer, and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.