Real Estate Administrative Assistant/Listing Coordinator

A top-producing real estate agent in Coral Gables is seeking a highly organized, detail-oriented, and proactive Office Assistant / Listing Coordinator to join a dynamic and fast-paced team. This position plays a vital role in ensuring the smooth operation of real estate listings and day-to-day business functions. Candidate must have a reliable vehicle, as local travel may be required for errands, appointments, or listing tasks.

Key Responsibilities:

·         Manage agent’s calendar, scheduling appointments (business and personal)

·         Coordinate and manage all aspects of listings from pre-list to close

·         Answer and return phone calls professionally and promptly

·         Handle email, text messages, and client communications

·         Maintain an organized, structured approach to multitasking in a fast-paced environment

·         Collaborate closely with team members, including the marketing coordinator, transaction manager, and subagents

·         Assist with administrative tasks and special projects, including research

·         Collect, analyze, and organize feedback from clients and showings

·         Provide exceptional customer service and maintain client satisfaction

·         Support marketing efforts and help generate new business opportunities

Requirements

• 2–5 years of administrative experience (real estate experience is a plus)
• Bilingual in English and Spanish (required)
• Strong knowledge of Microsoft Office 365 (Word, Excel, Outlook, Teams, Planner, etc.)
• Excellent communication and interpersonal skills
• Highly motivated, team-oriented, and have a positive attitude
• Licensed Real Estate licensee preferred
• Ability to work both independently and collaboratively within a close-knit team
• Must be flexible with availability during evenings and weekends as needed.