Grants Specialist

Job Posting Title

Grants Specialist

Agency

060 OK DEP AEROSPACE & AERONAUTICS

Supervisory Organization

Airport Personnel

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The salary range is $55,000 - $75,000.

Job Description

Basic Purpose

This position is within the Oklahoma Department of Aerospace & Aeronautics' Airport Division. This position will report to and assist the Department's Senior Project and Grants Manager in all components of the grant making and contracting processes, including grants development, processing, and implementation, and monitoring of grant contracts to ensure compliance and progress toward completion. In addition, the Grants Specialist is responsible for working with the entire ODAA team to cultivate and sustain positive relationships with all grantees and partners.

Typical Functions

• Assist with the development, review and execution of grant agreements, consultant contracts and various letters for grant recipients.

• Work closely with consultants, community sponsors, city officials, airports and the FAA on grant management.

• Develop and maintain project tracking and draw down spreadsheets.

• Receive, review and process claims for reimbursement, requesting information as needed and maintaining airport files and spreadsheets.

• Create purchase orders and change orders for airport construction grants.

• Monitor airport construction projects, ensuring draws are submitted timely.

• Assist in the preparation of materials for reports.

• Assist in conducting financial reviews for airport construction projects ensuring funds are disbursed according to statue.

• Assist with writing, creating and maintaining federal forms, project files and spreadsheets for federal grants working closely with the FAA and submitting drawdowns through the federal system.

• Assist in the creation and execution of intergovernmental agreements and contracts.

• Maintain records and invoice community sponsors as needed for reimbursement of funds, tracking receipt.

• Work with consultants and community sponsors to assist with flight checks as needed on airport projects.

• Work with existing grants and financial staff to ensure work is accomplished consistent with agency and industry requirements.

• A

ll other duties as assigned by the Director.

Knowledge, Skills, Abilities and Competencies

• Excellent written and verbal communication skills

• Proficiency in Microsoft O365 suite, especially Excel

• Proficient in Adobe Acrobat Pro

• Knowledge of state and federal purchasing laws

• Ability to multi-task, prioritize and work on multiple projects with minimal supervision

• Ability to maintain in-depth records and utilize multiple shared drives/file locations

Education and Experience

• Bachelor's degree from an accredited university and one year of professional experience in grants, contracts or finance administration, substituting one year of college for every year of qualified experience.

• Preference will be given to candidates that hold an Oklahoma Certified Procurement Officer certification and have experience in PeopleSoft.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.