Facilities Supervisor

Salary Range

7,027.00 - 8,981.00

Job Summary

As one of the fastest growing cities in the Pacific Northwest, Vancouver is building a city of the future through innovation, sustainable development, excellent leadership and effectively working with an engaged community. Our growth is guided by our core values of livability, sustainability and resiliency, innovation, and equity and inclusion, and we accomplish our work through collaboration, innovation, compassion and empowerment.

If who we are speaks to you, and if you're the type of person who is interested in joining a team involved in the construction, maintenance and repairs of city buildings and facilities then the City of Vancouver may be for you.

We're currently recruiting for a Facilities Supervisor. The primary responsibilities for the job are to oversee and review the skilled trades work of the Facilities Maintenance team members. The position assists in the preparation and development of departmental goals, objectives, budgets and strategies, and responds to customer service requests and inquiries. This is a working position that may include a full range of facilities and building maintenance duties.

This is a full-time, regular, non-exempt union position. This position is covered under the provisions of an agreement between the City and the AFSCME union. The schedule for this position is M-F, 8am to 5pm.

Open until filled. First review date - June 2, 2025.

Job Details

Essential Functions:

• Perform a full range of facilities maintenance management duties and responsibilities
• Prioritize and assign workorders using the city's Computerized Maintenance Management System (CMMS).
• Evaluate Staff performance and monitor staff work quality. Provide corrective coaching for maintenance staff. Recommend disciplinary action as needed
• Conduct facilities maintenance staff evaluations. Promote and provide excellent customer service to City departments, employees, and building tenants. Set service level expectations and respond to customer inquiries in a courteous and professional manner.
• Assist in the development of departmental goals and objectives.
• Participate in the preparation and management of the departmental maintenance budget. Track maintenance costs
• Manage Facilities work areas for Labor and Industries (L & I) compliance and other safe work practices
• This is also a working position that requires journey level work in all areas of facilities maintenance work.
• Position requires the use of a PC or laptop to input data into the City financial reporting and computerized maintenance management systems (CMMS).
• Participate in safety meetings, training requirements as needed and comply with City safety requirements including but not limited to, First Aid/CPR, AED, Hazardous materials, Bloodborne pathogens, confined space, fall protection, scissor and articulating lift certification, and defensive driving.
• Perform other duties and responsibilities as assigned.

Qualifications

Experience and Education

• Four (4) years of progressively responsible experience in facilities maintenance or construction, including at least two (2) years in a supervisory capacity.
• Equivalent to a HS Diploma/GED or an Associate's degree or technical certification in a related field (e.g., building systems, construction management, or maintenance technology) is preferred.
• Equivalent combinations of education and experience may be considered.

Computer Skills

• Intermediate proficiency in Microsoft Word, Outlook, Excel, and database systems
• Ability to effectively use CMMS platforms and mobile applications for work order management

Required Licenses and/or Certifications

• Possession of an appropriate, valid driver's license.
• Ability to obtain:
• CPR / First Aid AED card within three (3) months of hire
• Confined Space certification within six (6) months of hire.
• Forklift certification within six (6) months of hire
• Defensive Driving certification within six (6) months of hire
• CJIS certificate within three (3) months of hire
• Scissor and / or articulating lift certification within one (1) year of hire

Knowledge

• Comprehensive knowledge of facilities operations, maintenance standards, and building systems including HVAC, electrical, plumbing, and structural components
• Principles and practices of effective team leadership, supervision, and staff development
• Applicable federal, state, and local laws and regulations including OSHA, ADA, EPA, and Labor and Industries (L&I) safety practices
• Familiarity with hazardous materials regulations and procedures for handling asbestos, lead, and radon
• Proficient in modern office practices and use of maintenance management systems (e.g., CMMS) and Microsoft Office Suite
• Journey level facilities maintenance practice and procedures
• Principles of supervision, training and performance evaluation
• Pertinent federal, state and local laws that pertain to: safety, security, hazardous materials including but not limited to asbestos, lead and radon
• Modern office procedures, methods and computer equipment
• Use of personal computers and basic software

Abilities

• Supervise, organize, review, train, coach, and evaluate a facilities maintenance team.
• Interpret and enforce regulations, policies, and safety protocols
• Effectively prioritize and manage multiple maintenance requests and operational needs.
• Communicate clearly and effectively with diverse stakeholders including staff, contractors, and city departments
• Provide excellent customer service and foster a collaborative team culture.

Project and maintain a positive attitude with those contacted in the course of work

• Operate a personal computer and appropriate software
• Work in a manner consistent with the City of Vancouver's Operating Principles
• Work and act as a team player in all interactions with other City employees
• Always provide a high level of customer service
• Develop and maintain collaborative and respectful working relationships with team members and others
• Consistently provide quality service
• Maintain regular and dependable attendance
• Demonstrate a commitment to valuing differences among people and to being inclusive
• Show the utmost respect for others, and act as a team player
• Promote safety as a guiding principle and a regular practice in accomplishing work by focusing on safe practices and complying with safety and health policies and procedures.
• Recognize unsafe conditions which may be hazardous to an employee or to the public.
• Works in safe and responsible manner; not putting self or others at risk. Complies with applicable policies and procedures including but not limited to using personal protective equipment, observing warning signs, learning about potential hazards, and reporting all unsafe conditions.
• Responsible for ensuring a safe workplace in compliance with applicable policies, procedures and regulations. Ensures supervised employee review of the City Core Accident Prevention Plan, relevant safety policies and procedures, and training on illness and injury response and specific job-related safety concerns. Reports and appropriately escalates all safety issues and all injuries.

This position is subject to successful completion of a pre-employment reference check, a basic criminal background check, a driving abstract, a medical evaluation, drug testing and may include a fingerprinting background check.

The City of Vancouver is committed to advancing equity and creating a welcoming and inclusive workplace. We recognize that progress depends on more than just a verbal commitment; it depends on making meaningful organizational change. We developed and continue to develop strategies to enhance employee-centered programs, eliminate recruitment and advancement barriers, elevate employee understanding of DEI and cultural competency and build an inclusive and welcoming place to call work. We hope you'll consider joining us on the journey!

Safety: The City of Vancouver believes every employee plays a role in maintaining a safe workplace. The City of Vancouver promotes safety as a guiding principle and practice and accomplishes work by creating safe work environments, complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.

Diversity and Inclusion: At the City of Vancouver, we value and foster a workplace comprised of people with a range of different backgrounds, experiences and cultures. We recognize that a diverse and inclusive team is key to innovation, effectiveness and a positive culture. We are proud to be an Equal Opportunity Employer.

Equal Employment Opportunity Statement: The City of Vancouver is dedicated to maintaining a work environment that extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability sexual orientation or gender identity. Employment decisions will be made to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of equity and nondiscrimination.

Veterans' Preference: Under Washington law, qualified veterans may be eligible for Veterans' preference when applying for City of Vancouver positions. Honorably discharged Veterans, their surviving spouses or spouses of honorably discharged Veterans with a permanent and total service-connected disability who would like to be considered for a Veterans' preference for this job should provide the qualifying documents as instructed during the application process.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the City can reasonably provide them without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 360-487-8417 or email hrfront1@cityofvancouver.us

Job Posting End Date

Open Until Filled