Financial Coordinator

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Employment Type

Full Time

Job Summary

The City of Olathe Infrastructure Department is looking for an experienced Financial Coordinator to join our Support Services team. This role is crucial in supporting the budgeting, financial management, and reporting needs of the division. This position will support the Engineering Division of Infrastructure (Public Works) and focus on capital project financial management.

We're looking for someone with experience in administrative and accounting roles, a strong analytical mindset, proficiency with integrated computerized accounting systems, and general ledger/account payable modules.

Join us to make a meaningful impact in our community. Apply now and be part of our vision to enhance the city's financial capabilities.

What You'll Do:

Specifically for capital projects, this position will develop and/or process project change orders, contracts, pay estimates, budget adjustments, grant reimbursements and track project cash flow.

Lead coordinator for the Division's project management in financial system (Workday) and project management system.

Develop and support the annual budget process, manage cash receipts, process invoices, and generate necessary financial statements and reports.

Maintain thorough financial records, including vouchers, invoices, fixed assets, and service contracts.

Update financial procedures and collaborate with auditors for the annual audit.

Depending on the program area, may assist in creating meeting agendas, recording minutes, and managing volunteers.

Experience with system data entry, report generating and training others is preferred.

This position offers a comprehensive benefits package, including 8 weeks of Paid Parental Leave, healthcare, retirement contributions, and professional development opportunities. Click here for a comprehensive guide to City of Olathe benefits.

Salary Range: $60,320 - $68,970 depending on experience and qualifications.

For more details, review the full job details and requirements below.

The Financial Coordinator is responsible for work to support the budgeting, financial management, and reporting requirements of their assigned program areas in collaboration with staff within and across a variety of program areas and the City.

Key Responsibilities

• Supports and may provide leadership in the development of the annual budget; manages cash receipts and processes invoices for payment; generates financial statements and reports as needed; prepares the monthly journal entry and Enterprise Bank reconciliations to submit to City accounting staff.

• Develops and maintains financial records including vouchers, invoices, and other records; maintains a record of fixed assets; updates and maintains files for equipment maintenance and various service contracts; monitors financial procedure manuals for corrections or required changes; works with auditors as needed and prepares documents and records to support the annual audit.

• Depending on specific program areas of responsibility, may assist with creating meeting agendas and recording minutes for boards or foundations and/or be responsible for recruiting, training, and managing volunteers.

Qualifications

Experience: Experience with integrated computerized accounting systems with general ledger and accounts payable modules and preparation of financial statements is required. Five years of relevant administrative and accounting experience is required. Must have the ability to hold financial information confidential.

Education: A bachelors degree in accounting, finance, or other related area of study is required. Additional relevant work experience may substitute for degree.

Licenses & Certifications: Notary Public or willingness to become one upon hire is required.