Jobsite Administrative Assistant

POSITION SUMMARY

This position is responsible for greeting visitors and delivering exceptional customer service assistance. Addressing questions and providing an overall welcoming environment for guests and employees.

ESSENTIAL FUNCTIONS OF THE JOB

Be a champion of a great place to work and create an environment where every employee has an opportunity to thrive.

• Welcome visitors in a warm and friendly manner and answer any questions visitors have.
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Prepare outgoing mail and shipments
• Take inventory of supplies and restock as needed
• Assist with the coordinate employee appreciation events
• Participate in designing and implementing surveys and feedback opportunities
• Create opportunities to recognize and celebrate employees

Support compensation and payroll processes for the business unit(s).

• Ensure all compensation and payroll changes for the business unit comply with company policy and that changes are clearly approved, are accurately processed, and are appropriately communicated while maintaining confidentiality
• Timecard collection (electronic and originals)
• Total hours and verify all time is coded. Ask for clarification when needed.
• Enter all time efficiently and accurately
• Review data entry

Additional job responsibilities

Verizon Account Management

• Setting up new devices
• Monitoring data usage weekly & monthly bill
• Account Maintenance such as: Add lines, disconnect lines, purchase accessories, change phone numbers, add cost centers, log Apple ID's etc.

Subcontractor's Insurance

• Collect and monitor requirements for each job
• Ensure COI's meet requirements and request changes as needed
• Track expiration dates
• Require Workers Comp Certs when needed
• Other duties as assigned

CORE EXPECTATIONS (The knowledge/abilities in which the incumbent must demonstrate competency)

• Exceptional interpersonal skills, using judgement and diplomacy in interfacing with a wide variety of individuals.
• Cultivate a positive and collaborative team environment with all team members.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Ability to manage processes and project timelines according to established priorities.
• Communicate clearly and effectively both verbally and in writing.

BEHAVIORAL (The method in which the incumbent delivers results)

• Energetic self-starter; works with a sense of urgency and a high attention to detail
• Prioritizes tasks to meet multiple deadlines
• Excellent written and verbal communication skills
• Team oriented

QUALIFICATIONS (The training, education and/or experience necessary to fulfill the job)

• Energetic self-starter; works with a sense of urgency and a high attention to detail
• Prioritizes tasks to meet multiple deadlines
• Excellent written and verbal communication skills
• Bi-lingual preferred, not required

SYSTEM QUALIFICATIONS

• MS Office with advanced Excel capabilities

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

• Typical office environment- Able to sit/stand for long periods of time