Human Resources & Accounting Assistant

About Baker Boyer:

Baker Boyer is the oldest independently owned community bank in the Pacific Northwest. It serves the Walla Walla Valley, Columbia Basin and Yakima Valley communities, providing wealth management as well as personal and business banking services.

What We Offer:

• Compensation:

• Human Resources & Accounting Assistant- $19.65- $22.50 per hour

• Great Benefits! Medical, Dental, Vision plans with additional:

• AD&D & Life Insurance

• Long Term Disability

• 401(k) - 100% safe harbor match up to 6%, plus an additional profit-sharing contribution, resulting in employer contributions of up to 12% of annual salary.

• Paid Leave-

• 10 days* of Vacation time- The annual Vacation accrual increases by a day each year for the first 10 years, and an additional half day each year for the next 10 years, reaching the maximum Vacation accrual of 25 days at year 20.

• 7 days* of Sick, Safe & More (SSMORE) leave- SSMORE accrues at a rate of 1.2 hours for every 40 hours worked. SSMORE is intended to meet sick and safe leave needs, but it can also be used for vacation or other personal leave.

• 3 Revive & Renew (R&R) days- We understand the importance of unwinding and recharging, so these R&R days are loaded on the first of each year (prorated for new hires based on the quarter in which they're hired).

• 11 Paid Federal Holidays annually*

• Number of paid holidays may be fewer than 11 on years when there are Federal Holidays that are observed on Saturdays.

• Life Assistance Plan

• Free access to financial counselors

• Employee Wellness Program

• 8 hours of paid volunteer time annually

About this role:

The Human Resources & Accounting Assistant is an integral part of the Baker Boyer Human Resources (HR) and Controllers' teams. This position fills a central role in the HR team, providing vital support for recruiting and a wide variety of other HR functions, while also supporting accounting functions, including accounts payables, various bank control account and general ledger reconciliations. This position will cross train and provide back up to both teams.

Role and Responsibilities:

HR and bank-wide team support:

• Build rapport and credibility with teammates throughout the bank and be available to answer questions/advise on employee and work-related issues.
• Primary person responsible for the general HR inbox, addressing and responding to employee questions/requests and/or connecting them with the correct person/resource.
• Provide support and assistance for employees with FMLA and/or Washington Paid Family and Medical Leave (PFML) needs and questions.
• Oversee/maintain HR/employee files and record retention.
• Process Human Resources department invoices.
• Manage employee nametag production and delivery.
• Assist with new employee onboarding and orientation.
• Assist in collection of data for various surveys, reports, benefits, employment information.

HR Recruiting and Hiring:

• Work with hiring managers to post opportunities and assist them in preparing for the interview process.
• Post and monitor opportunities through applicant tracking system (UKG Pro).
• Coordinate any additional advertising of positions in relevant social media, job boards, etc.
• Assist with scheduling and conducting applicant assessments and screening activities when applicable.
• Run and review necessary background checks and drug screenings prior to employment.
• Coordinate and attend job fairs and other recruiting events.
• Assist HR team in providing guidance and support to supervisors/managers regarding recruiting/hiring process and best practices.

HR Benefit administration support:

• Crosstrain with HR Generalist on benefit administration functions to provide assistance and backup for activities like processing and auditing enrollment for newly eligible employees and terminated employees in payroll and with insurance carriers.
• Crosstrain to audit, balance and pay insurance premiums on a monthly basis.
• Assists with the coordination of open enrollment and benefit orientation events.
• Assist employees with benefit questions and concerns.
• Assists with coordination and communication of wellness program activities.

HR Management System (HRMS) - UKG Pro- Support:

• Assist with UKG password resets and employee technical issue trouble shooting.
• Lead the ongoing transition of paper files to UKG Pro employee file management.
• Assist with continued optimization and maintenance to help ensure information is accurate and we are maximizing the efficiencies available within the system.
• Crosstrain with Sr. Payroll Specialist; back-up payroll function.

Accounting assistant support:

• Crosstrain and provide backup with Controllers' team on accounts payable, reconciliations, automatic accounts reconciliation (ARP).
• Perform additional duties as requested.

Education and Experience Requirements:

Associate's degree (A. A.) or equivalent from a college/university and two or more years related experience and/or training; or equivalent combination of education and experience to perform the duties. Degree and/or general understanding of accounting and Human Resources field desired. Certification in Human Resources (e.g. SHRM-CP, PHR) beneficial.

Skills and Qualifications:

• Excellent customer service skills; able to deliver professional and courteous contact with employees and vendors and other professionals, in person, on the phone or in writing.
• Proactively builds and maintains positive relationships by portraying an approachable and open-minded outlook.
• Strong attention to detail is essential, ensuring accuracy, consistency, and high-quality work across tasks and projects.
• Demonstrates technical capacity. Strong working knowledge and ability to use Microsoft Office Suite with proficiency and accuracy. Experience with HRMS (especially UKG Pro) and accounts payable software desired.
• Ability to deal with problems involving several variables in standardized situations or seek additional support when needed.
• Exceptional time management skills, attention to detail and accuracy; ability to efficiently organize and prioritize multiple tasks.
• Willingness to take initiative; proven ability to work independently and with limited direction.
• Knowledge of/or ability to easily learn and maintain banking policies and procedures

Physical Demands/Conditions Requirements:

The job tasks and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made as appropriate to enable individuals with qualified disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and/or stand, write, type, speak, and listen. The employee may occasionally be required to stand, walk, reach, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color and peripheral vision, depth perception and ability to adjust focus. Ability to sit at desk and work on computer.

Occasional travel for recruiting events and/or other business or training purposes is required.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Baker Boyer believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications and job scope, but not limit our employees nor the organization to adjust the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of the company.

Baker Boyer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.