Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for processing the financial obligations of the Company in an efficient and timely manner. The ideal candidate will be detail oriented and well organized, possess excellent communication skills, both written and verbal, and be capable of operating efficiently in a paperless environment.

Essential Functions:

• Process all employee expense reports through the Company's online expense management tool.
• Manage electronic purchase order, invoice, and payment processing for import clearing business.
• Ensure invoices are paid within the stated vendor payment terms.
• Prepare checks, obtain signatures and distribute and/or mail checks.
• Maintain accounts payable vendor files in accordance with company policy and accepted
• accounting practices.
• Verify select vendor accounts by reconciling monthly statements and related transactions.
• Prepare analysis of accounts and month-end reconciliations.
• Assist with special projects, as necessary.

Other Functions:

• Follows all safety policies and procedures; communicate hazards and/or suggest improvements to Manager
• Other duties as assigned

Working Conditions:

Normal office environment. Remote work opportunities available.

Equipment/Machinery Used:

Telephone, copier, computer, fax machine, calculator

Physical Requirements:

Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs

Minimum Requirements:

• Ability to work in a paperless environment using online platforms for invoice processing, job training, and team communication
• Associates degree required; concentration in Business, Finance or Accounting preferred.
• 5+ years Accounts Payable processing experience required
• Proficient with Microsoft Office applications
• Microsoft Navision experience preferred
• Able to meet deadlines and commitments
• Works well both independently, and in a team environment, with minimal direct
• supervision or direction
• Must be effective, efficient, and able to make fact based decisions
• Able to prioritize tasks and manage multiple projects
• Strong attention to detail and accuracy
• Flexible in nature and able to change as the needs of the business change
• Strong communication and customer service skills