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Site Administrative Assistant
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Job Description
The Site Administrative Assistant provides administrative, scheduling, travel, and office support for remote camp operations, ensuring accurate records, smooth daily workflows, and professional communication while contributing to a safe and well‑organized camp environment.
Safety
- Identifyandhelpmitigatesafetyhazards
- Participateindailytoolboxmeetings
- Followsitesafetyprocedureswhenperformingtasks
Administrative
- Trackemployeeschedules,bookandtracktravelarrangementsinatimely,efficientandcost-effective manner; ensure all accounting documentation is in place
- Gatherandrecordappropriateemployee,contractorandvisitorinformationinatimelymanner;ensure that the personnel tracker is always up-to-date
- Setupandmaintainofficenetworkoflaptops,printersandphones
- Generatetentassignmentsforincomingpersonnel
- Assistwithnewhirepaperworkandproceduresinacompliantandpromptmanner
- Register personnel with timekeepingsystem, trainon its use and troubleshoot the application; gather signed time sheets at the end of the pay period
- Answer and direct phone calls
- Enterfuelloginformation;identifyandcommunicateanydiscrepancies
- Produce anddistribute professional memos, lettersand formsandposters
- Developandmaintainanofficefilingsystem
- Maintain inventoryandorder officesupplies
- Providegeneralsupporttovisitors
- Recordanddisseminateaccurateandprofessionalmeetingminutes
- Assistwithorientingnewstaff,visitorsandcontractors;maintainaccuraterecordoforientationcompletion
- Assist with bag searches
- Create and maintain updated electronic communication board information
- Facilitatearegularscheduleofvariedcamprecreationalactivities
- Collaborativelyproblem-solveandaddressineffectiveprocedures
- Assist with inventory management
- Photocopyandprintoutdocumentsonbehalfofothercolleagues
- Performdataentryandscandocuments
- Licensed drivers maybeaskedtotransportpersonneltoandfromflights
- Maybeaskedtoperiodicallyassistorworkinotherdepartments
Communication
- Reportallsafety,environmentalandsecurityincidentstothecompanyCompleteincident reports
- Answergeneralquestionsfromstaff,personnelandvisitors
QUALFICATIONS
Educationandtraining
- HighSchoolDiplomaorGED
- Officemanagementcoursework,certificationordegreepreferred
Experience
- Aminimumof1yearofexperienceinanadministrativeorclericalroleisrequired,workinaremote setting
Knowledge,SkillsandAbilities
- Ability toworkprofessionally and effectively aspart of ateam
- Skilled in the use of Word, Excel, Outlook, Teams, Adobe
- Excellentplanningand organizationalskills
- Abilitytoexercisegoodjudgement,discretionandmaintainconfidentiality
- Good verbal,reading,listening andwrittencommunicationskills
- Abilitytoworkwithattentiontodetailandahighlevelofaccuracy
- Skilledincommunicatingprofessionallyinperson,onthephoneandviaemail
- Abilitytoworkinabusyofficewithconstantinterruptions
- Ability to be flexible and adaptable to change
- Skill in prioritizing tasks in order to complete them in a timely manner
- Abilitytoperformlightwork,exertingupto20poundsofforceoccasionally,and/orupto10poundsof force frequently, and/or a negligible amount of force constantly to move objects
- Abilitytoworkforlongperiodsinaremotelocation
Working Conditions
- Requiredtoremainon-sitethroughout rotation.
- TraveltoUKMPworksitemaybeviasmallfixed-wingTravelonsiteandsurroundingareasisbyfour-wheeldrivevehicles,all-terrainvehicles,androtary-wingedaircraft
- WorktakesplaceinanofficetentonaremoteexplorationHowever,exposuretoinclementweather conditions(includingsnow,rain,windaswellasextremelywarmorcoldconditions)iscommon.
This is a seasonal position, expected to work from April to October, on a rotational schedule.
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