0.0

Job Description

Payroll/Administrative Specialist - Quincy, IL

Job Summary

This position is primarily responsible for the accurate and timely processing of payroll for plant employees, ensuring compliance with company policies and applicable regulations. In addition, the role supports day-to-day administrative functions to help maintain efficient plant operations.

Key Responsibilities

Payroll Administration (Primary Focus)

• Process payroll for all plant employees, ensuring accuracy, timeliness, and compliance with company policies and legal requirements.
• Manage and audit hourly timecards, attendance records, and pay adjustments.
• Track and administer employee time off, including vacation, sick leave, FMLA, and other leave programs.
• Investigate and resolve payroll discrepancies, responding to employee payroll-related inquiries.
• Maintain payroll records and ensure confidentiality of all employee information.
• Generate payroll-related reports, including headcount, overtime, and labor metrics.
• Ensure proper documentation and record retention for payroll and compliance purposes.

Administrative & HR Support (Secondary Focus)

• Maintain attendance and discipline records to support reporting and compliance.
• Oversee and provide updates on employee leave of absence cases (FMLA, short-term disability, etc.).
• Support onboarding processes and coordinate with Talent Acquisition on hiring activities as needed.
• Handle employee requests related to attendance, payroll, and general administrative concerns.
• Maintain and organize employment and medical records.
• Provide general support to employees regarding company programs, policies, and resources.
• Order and maintain office and project supplies.
• Answer incoming calls and greet visitors, directing them appropriately.
• Maintain filing systems (electronic and paper) and assist with document preparation.
• Provide administrative support to operations management as needed.
• Maintain company records, including company vehicles.

Education and Experience

• High school diploma or equivalent required; associate or bachelor's degree in business, accounting, or related field preferred.
• 2+ years of full-cycle payroll processing experience required (manufacturing or hourly workforce experience preferred).

Skills and Qualifications

• Strong attention to detail with a high degree of accuracy, especially in payroll processing.
• Solid understanding of payroll practices, wage laws, and compliance requirements.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (especially Excel) and payroll/timekeeping systems.
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to manage multiple priorities and meet strict deadlines.
• Reliable, ethical, and team-oriented.
• Commitment to supporting plant safety and environmental programs.

Work Environment

• Standard business hours with flexibility required around payroll cycles and deadlines.
• Primarily office-based with occasional exposure to plant conditions such as noise and varying temperatures.

Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:108190BR