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Department

Controllers Office

Primary Campus

University of Kansas Lawrence Campus

Job Description

50% - Review all new suppliers and supplier addresses entered into supplier database (FITC) to ensure information is appropriate and meets vendor entry policies and format. Approve if correct or make necessary changes or obtain required information in order for vendor to be approved. Ensure suppliers are properly mapped for interface to State of KS vendor file (SMART).

40% - Process supplier change requests including, but not limited to, name and address changes. Ensure proper documentation for the change has been received.

10% - Enter direct deposit information for payments from the UKANS business unit. Ensure forms are completed properly and acceptable documentation has been received. Contact the individual responsible if any information is incorrect or missing. Verify proper 1099 reporting is assigned to vendor. Make additions or changes as appropriate.

Req ID (Ex: 10567BR)

32057BR

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

Work Schedule

Must be available to work

15-20 hours per week

Must be available to work

2-4 hour shifts at a time

Contact Information to Applicants

Mike Lewis

malewis@ku.edu

Required Qualifications

• Demonstrated high attention to detail as evidenced by application materials.
• Must be available to work 15-20 hours per week as evidenced by application materials.
• Must be available to work 2-4 hour shifts at a time as evidenced by application materials.

Advertised Salary Range

$11.50/hr

Preferred Qualifications

• Previous experience with Outlook, Word, and Excel.
• Demonstrated ability to work independently as evidenced by application materials.
• Work Study Eligibility.

Position Overview

The Student Supplier Entry and Maintenance is responsible for assisting the Supplier Maintenance Administrator in ensuring all supplier information is entered and maintained properly as well as ensuring supplier information is mapped properly for interface to State of KS vendor file (SMART).

Reg/Temp

Temporary

Application Review Begins

20-May-2026

Anticipated Start Date

23-Feb-2026

Additional Candidate Instruction

A complete application consists of a cover letter, resume, and list of references.

Preference will be given to FWS eligible candidates.

Work Schedule:

15-20 hours per week in 2-4 hour shifts at a time

To ensure consideration apply before the application review starts on Wednesday, 5/20/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.