100% Remote Role - Global Events Finance & Operations Analyst

Duties:Job Title: Global Events Finance & Operations Analyst Work Location (Onsite, Hybrid, Remote): Fully Remote Video/Audio capability will be required on remote working days Work Schedule: Full Time –Monday-FridayOvertime is not expected but could be possible based upon business needs and will occur only when requested and approved by managerJob Description: We are seeking an operationally rigorous Global Events Finance & Operations Analyst to serve as the financial backbone of our global event portfolio. This role reports to the VP, Global Events & Customer Programs and ensures disciplined financial management, procurement governance, and operational excellence across a multimillion-dollar global events ecosystem.Role Summary: The Global Events Finance & Operations Analyst owns the financial processes, systems, and governance framework that enable our events organization to scale responsibly and efficiently. This role partners cross-functionally with Marketing Operations (MOPS), Finance Business Partners, Procurement, and the organization's leaders to manage cost centers, oversee Allocadia planning, administer PR/PO processes, and maintain financial accuracy across systems including Graphite Connect and Netsuite. Success in this role requires strong financial acumen, systems fluency, process discipline, and the ability to collaborate across global marketing and operational teams.Skills: What You’ll DoGlobal Budget & Cost Center Management

• Develop, monitor, and manage multiple global cost center budgets aligned to annual operating plans and corporate objectives.
• Partner with department leaders to establish budget targets and ensure adherence to financial plans.
• Manage our Allocadia for our 5 cost centers - entering and adjusting (including foreign exchange and VAT attributions where applicable)
• Conduct recurring budget reviews and recommend resource allocation optimizations.
• Manage the Vice President’s “contingency”fund.
• Provide financial visibility and discipline across our portfolio
• Allocadia Ownership & Governance
• Serve as primary owner and subject matter expert for Allocadia within the organization.
• Maintain accurate, real-time budget data and ensure forecasting integrity in our Allocadia.
• Partner with Finance and MOPS to ensure budget tracking aligns with pipeline attribution and marketing performance metrics.

Procurement & PR/PO Management

• Provide end-to-end oversight of Purchase Requests (PRs) and Purchase Orders (POs), including creation, coding, processing, and approvals.
• Partner closely with Procurement to move contracts tied to PRs and POs efficiently through the system.
• Manage invoicing follow-up and issue resolution to prevent delays in payment cycles.

Graphite Connect & Netsuite Administration (PR Function)

• Utilize Graphite Connect and Netsuite for PR tracking, vendor documentation, and reporting.
• Collaborate with Finance and IT teams to address system enhancements or issues.
• Ensure financial data integrity between Netsuite and Allocadia systems.

Budget Analysis & Reporting

• Analyze budget variances and provide insights to senior leadership.
• Prepare executive-level reports, forecasts, and financial summaries for large-scale events and quarterly reviews.
• Identify areas of risk, overspend, or optimization opportunities.

Cross-Functional Partnership

• Partner closely with: Global Events & Customer Programs leaders Marketing Operations and Finance Business Partners
• Procurement
• Provide financial guidance to ensure operational decisions align with corporate financial objectives.
• Support governance frameworks including RASCI alignment and SLA adherence.

Continuous Improvement & Process Excellence

• Identify opportunities to improve operational efficiency.
• Implement best practices to enhance financial controls and system transparency.
• Drive automation and process refinement across budget management and procurement functions.