JOB TITLE: Festival Relations Coordinator DEPARTMENT: Festival RelationsDURATION: March 16th – June 19thREPORTING TO: Festival Relations Manager
TRIBECA is seeking a smart, self-driven Festival Relations Coordinator for the 25th Edition of the Tribeca Festival. Reporting to the Festival Relations Manager and Programming Manager, the Festival Relations Coordinator will act as the main hospitality contact for 25-35 creative teams as they arrange their festival experience. The Coordinator will assist teams with all logistical coordination leading up to and during the festival, including materials collection, press releases, ticketing, credentials, travel, events, premieres and screenings, as well as acting as the primary communication conduit between these teams and the various Festival departments.
ABOUT YOU Our ideal candidate is a creative, articulate, and communicative individual with a passion for the world of storytelling across a wide variety of mediums. They must understand the nuance of balancing the filmmaker’s needs while keeping Tribeca’s business success at the core of all decision making. They will proactively anticipate any filmmaker and internal obstacles and work to solve the problem. Most importantly, they will have a positive and diplomatic demeanor and a palpable energy and enthusiasm for the work and team. If you are innately curious, an on-the-go problem solver, and can maintain positivity and professionalism through stressful situations, we want to hear from you!
RESPONSIBILITIES (DAY-TO-DAY AND BROAD)
Represent the Festival as conduit for communication between the Festival and creative teams with projects in the FestivalPoint person for the logistical coordination of 25 to 35 assigned project creators’ festival experience from their invitation to their last screening Request and coordinate information and materials necessary for the press announcements of the Festival lineup as well as the launch of the Festival’s online guide, including assisting with proofreading and working with the Festival Materials Coordinator and social teams to create social media assetsCollect and track filmmaker ticket purchases and work with Festival Internal Ticketing team to fulfill and distribute tickets. Work with Festival Credentials team to arrange film team credentials and distribution.Collect information from film teams to assist our Travel team arranging filmmaker travel for qualifying films. Conduct additional correspondence with film teams on behalf of other internal Festival stakeholders during festival preparationsConfirm participants in on-stage screening activities (Film Intros, Q&A sessions, and Panels) and film team attendance for the Screening team Coordinate invitations to Festival events and manage creator’s itinerary for all festival responsibilities.Attend film screenings to assist the film team’s navigation of the venue, introduce Intro or Q&A participants with Festival Programmers, and assist the venue and press teams as needed Act as festival host for all teams on the ground at the festival, including artist registration, festival parties, and troubleshooting any on-site difficulties.
REQUIREMENTS (AKA: KNOWLEDGE + SKILLS) 2+ years working with filmmakers and creative talent, or within a festival environment.
Ability to work in a fast-paced environment, managing quick turn-around times and multiple projects with different time horizons at once while handling day-to-day with key clients.Proactive self-starter who is not afraid to ask questions and think of creative ways to get the job done. Attention to detail with everything from filmmaker travel plans to coordinating event schedules.Passionate about the importance of storytelling across a variety of mediums and film festival, as well as bringing unique and unheard voices to the forefront. Strategic sensibility to evaluate work and have a point-of-view when needed.Event and media experience is a huge plus. Clear communicator in all forms.
FREQUENTLY ASKED QUESTIONS: Does this position manage 1+ other employee?
No.
Does this position make staffing decisions including who to hire, promote, and (in some cases) terminate? Or do their opinions and decisions carry weight within the company (ex: even if there is an internal approval process, can this position make departmental decisions)? No. Is this position empowered to make decisions that directly impact the finances of the company? Does this position work within a budget? No. Does this position make decisions that would impact a client/partner’s business? No.Does this position necessitate advanced knowledge or a degree in order to perform their duties? No. Does this position perform work that requires imagination, invention, originality or talent in an arts or creative field? Usually this is music, writing, acting or visual arts. No.Does this position perform duties consistent with system analysis, such as consulting with users, the design/development of computer systems, and programs? No. Does this position primarily spend their time trying to make sales or secure contracts for Tribeca? No. Does this position require the employee be out of the office regularly during their work day?
No.Is this position, on a daily basis, more than 25% manual labor?
No.PAY$925 a week for 14 weeks in total.
PLEASE NOTE that in compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
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