ABA Intake and Scheduling Coordinator

Kids First ServicesMontvale, NJ

$22 - $26 / hour

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

Hybrid remote

Compensation

$22-$26/hour

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

Position: ABA Intake and Scheduling CoordinatorLocation: Montvale, NJSalary: $22–26 per hourWork Arrangement: 4 days in-office/ Fridays remote*.

Company Overview

At Kids First, we provide high-quality, client-centered ABA (Applied Behavior Analysis) services for individuals with Autism Spectrum Disorder (ASD). Our mission is to make a meaningful difference in the lives of children and families through compassionate care, innovation, and teamwork.

Our core values—integrity, collaboration, and continual improvement—guide everything we do. If you are passionate about helping others and eager to grow with a purpose-driven organization, we’d love to hear from you.

Position Summary

The ABA Intake and Scheduling Coordinator plays a key role in ensuring a seamless experience for our clients—from the first referral to ongoing service coordination. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Collaborate with the Scheduling, Authorizations, and Employee Coordination teams to ensure smooth transitions and service readiness.
Coordinate and manage all aspects of the client intake process, ensuring documentation and client data are accurate and complete.
Manage and maintain accurate daily schedules for ABA services.
Match Behavior Technicians to clients based on availability, skill set, and geographic location.
Administer Make-up Sessions through the portal/mailbox and guide BT's/RBT's.
Communicate with clients and staff to confirm appointments and address changes.
Participate in ongoing improvement initiatives to streamline scheduling and intake operations.
Support the operations team with additional administrative or coordination tasks as needed.

Requirements

ABA experience – Required
Proficiency in GSuite, DocuSign, and scheduling tools
Central Reach experience - Required
Excellent communication and organizational skills
Strong problem-solving abilities and attention to detail
Professionalism, adaptability, and a “can-do” attitude

Perks & Benefits

Comprehensive health, dental, and vision insurance.
15 days PTO plus 10 floating holidays annually.
Career growth opportunities within a growing organization.

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FAQs About ABA Intake and Scheduling Coordinator Jobs at Kids First Services

What is the work location for this position at Kids First Services?

This job at Kids First Services is located in Montvale, NJ, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Kids First Services?

Candidates can expect a pay range of $22–$26 per hour for this role.

What employment applies to this position at Kids First Services?

Kids First Services lists this role as a Full-time position.

What experience level is required for this role at Kids First Services?

Kids First Services is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at Kids First Services?

You can apply for this role at Kids First Services either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.