Academic Program Coordinator

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Job Posting Title:

Academic Program Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM HSS - IA - IS - Human Resources Administration (Camren Joseph Chapman (00053898))

Work Location:

0360 William B. Hatcher Hall

Pay Grade:

Professional Hourly

Job Description:

This position will assist in providing administrative support to ten academic programs: Asian Studies, ASPIRE, Comparative Literature, Screen Arts, Jewish Studies, International Studies, Masters of Arts in Liberal Arts, Linguistics, HSS Humanities Center, and Women's Gender & Sexuality Studies. The programs have over 80 faculty members and the eight directors are drawn from various departments across the LSU campus.

Job Responsibilities:

HSS Humanities Center: 3-6 speakers/semester: Make travel and accommodation reservations. Process travel, meal, accommodation, incidentals, and honoraria/stipend-related paperwork for visiting speakers

6-12 events/semester: Process paperwork for costs associated with events (incl. catering and venue) for. Assist with making catering reservations/arrangements for events. Assist with booking venue reservations for events. Assist with scheduling events. 25%

Office Management- Serve as the initial point of contact for all Interdisciplinary Programs. Greets faculty, students, and visitors. Answers the main office phone. Assists callers and visitors with a variety of inquiries regarding academic questions, course scheduling, and use of Workday. Contacts appropriate units regarding problems/issues. Submit work orders for facility and telecommunication needs. Maintain office supply inventory. Order desk copies. Collects and distributes all incoming and outgoing mail. Attend appropriate trainings for job duties. Complete annual inventory for all Interdisciplinary Programs. 20%

Academic Administrator- Serve as main point of contact for all academic actions and inquiries (graduate, undergraduate, majors, minors, and concentrators). Maintain spreadsheets and files for each of these groups for each program. Serve as liaison between graduate students and the Graduate School. 15%

Curriculum/Registration- Load courses, instructors and special topics for Interdisciplinary Programs adhering to University regulations and deadlines. Assists faculty with room change requests, adding students, and adjusting enrollment maxima. Override students into courses at that are full, with instructor's permission, and add students to courses that are designated as permission of instructor/department. Work with the Registrar and other departments concerning cross-listed courses. Serve as liaison to the Registrar's office for course additions and/or changes. 15%

Student Employment Partner- Serve as Student Employment Partner in Workday. Responsible for HR actions in Workday for student workers and graduate assistants including hiring, onboarding, job continuations, compensation adjustments, separations, new positions, and requisitions. Supervises, trains, and assigns job duties for student workers. Ensures all student employees document work time correctly and paid correctly and in a timely manner. Maintain fund balance for each student to ensure funding limitation is not exceeded. 10%

Cost Center Manager- Manage and maintain operating budget for ASPIRE and HSS Humanities Center. Review and distribute monthly ledgers to appropriate Program Directors. Research and correct any unauthorized charges. Calculate and report accurate balances. Complete journal voucher corrections to transfer unauthorized charges. 10%

Travel- Make travel arrangements and process spend authorizations and expense reports for all ASPIRE students and faculty mentors. Coordinate and process transportation, hotel reservations, meals, and honoraria for guests of all Interdisciplinary Programs. Responsible for event planning for all Interdisciplinary Programs. Other duties as assigned. 5%

Minimum Qualifications

Education: Bachelor's degree

Specific Experience: 1 year of related experience

Degree Substitutes: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not needed as long as the candidate meets the required years of experienced specified.

Preferred Qualifications

Education level: Bachelor's degree

Specific Experience: 2 years of experience with clerical support as the main duty. Experience with grant writing and management.

Additional Job Description:

Special Instructions:

Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire.

Please attach all documents under the "Resume/CV" section of your application. Attachments are limited to five.

For questions or concerns regarding the status of your application or salary ranges, please contact Camren Chapman cchapman1@lsu.edu

Posting Date:

December 19, 2025

Closing Date (Open Until Filled if No Date Specified):

April 18, 2026

Additional Position Information:

Background Check- An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits- LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.