Academic Program Specialist, Global Affairs

Department

Global Affairs Academic Partnerships

Job Posting Title

Academic Program Specialist, Global Affairs

Job Description

The Academic Program Specialist supports the planning, coordination, and day-to-day operations of international academic partnerships and related programs. This role serves as a key liaison between partner institutions and campus colleagues, helping ensure efficient processes, strong communication, and high-quality support for students, faculty, and global initiatives.

The Specialist contributes to the operational success of international programs through data management, logistical coordination, documentation development, and continuous process improvement. This position requires strong organizational skills, attention to detail, cross-cultural communication ability, and a collaborative, service-oriented mindset.

MINIMUM QUALIFICATIONS: High School Diploma or equivalent with three years of experience in an office or administrative position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Partnership Coordination

• Serve as a primary point of contact for partner schools and relevant campus offices to support smooth and effective program operations.

• Facilitate communication and coordination between internal stakeholders and external partners to ensure alignment on timelines, processes, and expectations.

• Student Registration Support

• Assist with student registration processes for participants from partner institutions.

• Coordinate with academic departments and administrative offices to ensure accurate enrollment and timely resolution of issues.

• Data Management & Reporting

• Collect, maintain, and analyze data related to international programs and partnerships.

• Prepare reports and summaries to support program assessment, strategic planning, and compliance needs.

• Logistical Support for Exchanges & Initiatives

• Provide logistical coordination for faculty exchanges, visiting scholars, and other partnership-related activities.

• Support scheduling, documentation, and communication associated with partnership initiatives and events.

• Documentation & Process Management

• Develop, maintain, and update clear documentation, operating procedures, and workflow guides for partnership and system processes.

• Identify opportunities to improve efficiency, consistency, and user experience in operational practices.

• Professional Development & Field Awareness

• Engage in learning opportunities to stay informed about trends, best practices, and emerging issues in international education and global program operations.

• Apply new knowledge to enhance office processes and service delivery.

• Team & Culture Contribution

• Contribute to a collaborative, innovative, and service-focused team environment.

• Participate in team projects, planning efforts, and cross-functional initiatives that advance the mission of global partnerships.

• Other Duties

• Perform other duties as assigned in support of the Office of Global Affairs and International Student Services.

BENEFITS: To review our competitive benefit package, please visit FHSU Benefits.

SALARY: $16.23 / hour

PRIORITY DEADLINE: March 31, 2026. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.

APPLICATION PROCESS: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

REQUIRED APPLICATION DOCUMENTS: Applicants must submit a current resume.

If you have questions regarding this information, please contact:

Philip Wittkorn, Director of Global Partnerships

pdwittkorn@fhsu.edu

785-628-4609

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.