Account & Billing Coordinator

Akiva AiSeattle, Washington

Apply with Sonara

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.¹

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

Job Description

Replies within 24 hours

Benefits:

401(k)
401(k) matching
Bonus based on performance
Competitive salary
Dental insurance
Donation matching
Health insurance
Opportunity for advancement
Paid time off
Profit sharing
Training & development
Tuition assistance
Vision insurance
Wellness resources

Location: Seattle, WA Metropolitan Area (Onsite / Hybrid — must be locally reachable)

Employment Type: Full-Time (W2 Employee)

About AKIVA

AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies. AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Position Overview

AKIVA is seeking an Account & Billing Coordinator to serve as the dedicated day-to-day operational liaison for a public-sector staffing program in the Seattle metropolitan area. This role owns timesheets, invoicing, billing reconciliation, candidate onboarding and offboarding, and service resolution with client supervisors. You are the face the client interacts with every day — accuracy, responsiveness, and professionalism are essential. AKIVA-provided AI-assisted timesheet validation, billing, and candidate-communication tools may be used to accelerate throughput and reduce error rates.

Key Responsibilities

Serve as the dedicated day-to-day account representative for client supervisors, candidates, and internal AKIVA teams

Manage timesheet collection, validation, and supervisor-approval workflow for all active placements

Prepare, review, and submit invoices through the client's electronic Accounts Payable portal in accordance with billing specifications — including all required fields, supporting timecards, and approval documentation

Track all active placements — assignment start/end dates, hours, bill rates, pay rates, PTO, extensions, conversions

Research and resolve invoice discrepancies, timesheet exceptions, and billing questions promptly

Onboard new candidates — I-9 / E-Verify, W-4, direct deposit, benefits enrollment, conduct and safety orientation, equipment issue

Offboard candidates at assignment end — badge and equipment recovery, final paycheck processing, offboarding checklist

Support candidate relations — regular check-ins, performance feedback, escalation to the Program Manager when needed

Coordinate interview scheduling between client supervisors and candidates

Maintain accurate records across ATS, timesheet, billing, HR, and document-management systems

Track and document contract-specific compliance data — background-check completion, skills-test results, certifications, driver abstracts

Produce standard weekly and monthly operational reports for the Program Manager and client

Required Qualifications

Associate's degree in Business, Accounting, Human Resources, or related field (equivalent experience may be substituted); Bachelor's preferred

3+ years of staffing operations, account coordination, or billing/invoicing experience

Working knowledge of the temporary-staffing lifecycle — placement, timesheet, invoicing, conversion, offboarding

Proficient in Microsoft Excel (formulas, pivot tables), Word, and Outlook; experience with at least one ATS platform

Strong written and verbal communication; customer-service orientation and professional demeanor

High attention to detail, accuracy, and discretion with confidential candidate and client information

Ability to work onsite / hybrid in the Seattle metropolitan area

Must be authorized to work in the United States

Preferred Qualifications

Bachelor's degree in Business, Accounting, Human Resources, or related field

Prior experience with public-sector, housing-authority, or nonprofit staffing accounts

Experience with QuickBooks, Bill.com, or client electronic Accounts Payable portals

Experience with candidate onboarding in regulated environments — background-check management, E-Verify, drug screening, driver-abstract review

Notary Public commission (Washington State)

Familiarity with AI-assisted timesheet validation, billing automation, and candidate-communication tools

Tools, Technologies & Frameworks

Staffing Systems: ATS (Bullhorn, JobDiva, Avionte, Crelate, or similar) | Billing / Invoicing: QuickBooks, Bill.com, electronic AP portals, invoice PDFs | Productivity: Microsoft Excel, Word, Outlook, Teams, SharePoint | Onboarding: I-9 / E-Verify, background-check coordination, benefits enrollment | Compliance: timesheet audit, expense validation, documentation retention | AI Assist: timesheet validation, billing automation, candidate communication

What AKIVA Offers

Professional development and skill-building opportunities

Supportive management team with veteran-owned company values

Opportunity to build and scale AKIVA's Pacific Northwest on-call staffing operation

Direct full-time employment with long-term career growth potential

AI productivity tools and training provided at no cost to employees

Comprehensive Benefits Package

401(k) with generous company match

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term & Long-Term Disability Insurance

Paid Time Off (PTO)

Profit Sharing

Join Our AI Innovation Network

Interested in staying connected with AKIVA's AI initiatives, research, and opportunities?

Join our AI Innovation Network here: https://www.akiva.com/ai-network

Equal Employment Opportunity Statement

AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.

AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Compensation: $62,000.00 - $90,000.00 per year

AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies.

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

Apply with Sonara Apply manually

FAQs About Account & Billing Coordinator Jobs at Akiva Ai

What is the work location for this position at Akiva Ai?

This job at Akiva Ai is located in Seattle, Washington, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Akiva Ai?

Employer has not shared pay details for this role.

What employment applies to this position at Akiva Ai?

The employer has not provided this information. This may be discussed during the hiring process.

What is the process to apply for this position at Akiva Ai?

You can apply for this role at Akiva Ai either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.