Accountant 1

THE OUTSIDE IS IN US ALL.

Announcement:

Please remember to attach the required documents listed in this announcement.

• Resume

• Cover Letter

• References

Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on May 6, 2026. You must apply through the State of Montana Career site.

Special Information:

This position may be eligible for a statutory base pay increase of $1.00 an hour effective July 1, 2026.

Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).

A successful applicant will be subject to a background investigation.

Women and minorities are under-represented in this job category and are encouraged to apply.

Telework (if applicable):

You must reside in Montana (or move to Montana) to accept this position. In this position you will be afforded the opportunity to telework, however there will be required weekly in-office day(s) in Helena. Specific conditions will be provided by the supervisor and must adhere to state policy.

Specific Job Information:

This position, under the supervision of the Accounting Supervisor, is responsible for providing accounting assistance to various Accounting Bureau staff to ensure compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and state and federal regulations. The position is also responsible for system development, technical assistance, and administrative duties as assigned.

Essential Functions (Major Duties or Responsibilities):

Accounting:

• Assist in financial capacities including preparation of schedules, analyses, and reports to agency managers. Responsible for researching unusual transactions, utilizing queries and various source documents to determine appropriate accounting treatment. Recommend solutions and perform corrections when necessary.

• Review and approve of varying routine transactions on a daily basis, such as journals and claims/payments. Recommend correcting journal entries and financial accounting and reporting needs as appropriate. Analyze non-routine financial transactions to ensure consistent accounting treatment and compliance with department, state accounting policies, and federal regulations as applicable.

• Review Department fleet, aviation, and gas (WEX) expenses monthly. Reconcile and complete required entries to recognize program use expenses and program management revenues.

• Assist in State Procurement Card (ProCard) oversight, including monitoring ProCard expenses not submitted, expenses outstanding/waiting for approval, and expense reports in error. Recommend solutions and offer assistance to Department employees with use of the expense reporting system as necessary.

• Assist in the license drawing process, including reconciliation, refunds, and other drawing related needs.

• Assist in aspects of closing the books at fiscal year-end including capturing all accruals, performing journal entries, monitoring trial balances on a regular basis to identify potential concerns, and revenue recognition.

Technical Assistance and Administrative Duties:

• Provide basic assistance to all internal staff, other agencies' staff, and legislative staff to help ensure uniform accounting standards statewide.

• Assist with administrative duties such as updating web site, running reports, ordering office supplies or other miscellaneous duties as assigned.

Physical and Environmental Demands:

Performs work indoors in a typical office environment with light lifting and extensive computer use. The employee is regularly required to stand, sit, and use hands and fingers to operate a computer and telephone. May sit for extended periods. The incumbent may also encounter periodic stressful occurrences. Accountants typically work regular business hours and a standard 40-hour work week. Some travel and extra work hours are required.

Knowledge, Skills and Abilities (Behaviors):

• Knowledge of the theories, principles, practices and procedures of governmental accounting and Generally Accepted Accounting Principles.

• Knowledge of state and federal policies and laws.

• Ability to use and learn automated accounting and financial software.

• Ability to plan, organize, gather information and conduct research.

• Ability to identify and resolve problems effectively.

• Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including using spreadsheet, word processing, database, email, internet and other computer programs.

Minimum Qualifications (Education and Experience):

The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent to a Bachelor's Degree in Accounting, Business Administration, Finance, Economics, or a closely related field and two years of accounting experience. Other combinations of education and experience will be considered on a case-by-case basis. Experience with SABHRS Financials Accounts Payable, Accounts Receivable, and Travel & Expense modules is preferred.