Accountant – Accounts Receivable (non-Student) & Post Grants

SUMMARY

This position provides ongoing accounting and financial support for non-student receivable activities and sponsored projects at Calvin University. This position supports post-award grant accounting, billing, reconciliations, and compliance while also contributing to broader staff receivable accountant responsibilities within the Financial Services Office (FSO). The role works closely with Principal Investigators (PIs), department administrators, and FSO team partners to ensure accurate financial records, timely reporting, and grant and audit ready documentation.  

Key Responsibilities

Grant & Sponsored Project Accounting (Post-Award) 

• Support financial management of sponsored project accounts from award setup through closeout 

• Monitor grant expenditures and budgets in Workday for accuracy, completeness, and compliance 

• Review transactions for allowability, allocability, and reasonableness in accordance with Uniform Guidance (2 CFR 200), sponsor requirements, and University policy 

• Preparation and submission of approved sponsor billings and financial reports 

• Support cost transfers, budget adjustments, and corrections as needed 

• Monitor all billing, invoices and sponsor payment activities  

• Maintain complete and accurate grant documentation to support internal and external audits 

• Assist with review of subrecipient invoices for compliance and documentation completeness 

• Support timely grant closeout activities, including final financial reporting and reconciliations 

• Follow established procedures and internal controls for post-award and accounting activities  

Accounts Receivable/General Accounting

• Invoice Management (Nonstudent Accounts): Oversee the accurate and timely issuance of invoices for all nonstudent customers, ensuring proper documentation, pricing, coding, and compliance with university policies and contractual terms. 

• Revenue Recording and Reconciliation: Ensure all non-student related revenue (i.e., events, camps, etc.) is properly recorded and reconciled in the general ledger, including review of supporting documentation, bank deposits, and account coding including sales tax preparation. 

• Accounts Receivable Reconciliations and Collections (Nonstudent Accounts): Perform monthly reconciliations of receivables and aging reports, monitor outstanding balances, and lead collection efforts to reduce delinquencies and support cash flow. 

• Contribution Reconciliation (Workday and Salesforce): Reconcile donor contributions between the general ledger and donor database, investigate discrepancies, and ensure accurate and auditable revenue recognition in collaboration with advancement and finance teams. 

• Cash Handling and Deposits: Oversee secure cash handling and deposit processes for university revenue, provide guidance to departments, maintain documentation, and support internal control and audit requirements. 

• Audit Support: Assist in the preparation of audit workpapers for internal and external auditors as requested. 

• Other accounting duties as assigned. 

Collaboration & Service

• Respond to general accounting and post-grant questions from PIs, department administrators, and support staff offices 

• Work closely with Sponsored Programs, Payroll, Development, and other FSO team members 

• Contribute to process improvements, documentation, and cross training within FSO 

SUPERVISORY RESPONSIBILITIES

Yes

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications

• Bachelor’s degree in accounting, finance, or a related field 

• A minimum of 3 years of related experience in accounting 

• Strong attention to detail and ability to manage multiple priorities 

• Solid analytical, organizational, and problem-solving skills 

• Strong written and verbal communication skills 

• Proficiency with Microsoft Office applications 

Preferred Qualifications

• CPA, pursuing certification, or equivalent professional experience 

• Experience with grant or sponsored project accounting 

• Experience in a higher education or nonprofit environment 

• Experience using Workday or a similar financial system 

• Experience using SalesForce or similar marketing system 

PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proofreading and checking documents for accuracy.

• Using a keyboard to enter, retrieve or transform data.

• Closely examining or inspecting materials or specimens.

• Closely observing monitoring devices for 2 hours or more at a time.

• Work in an open office environment.

FAITH and EDUCATIONAL COMMITMENT

1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.

2. A commitment to the Christian faith and to the integration of faith, learning, and student development.

DIVERSITY COMMITMENT

Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.