Accounting Admin
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Overview
Remote
On-site
Compensation
$20-$22/hour
Job Description
We are now hiring for an Accounting Admin for a Manufacturing company in New Braunfels, TX. Please submit your resume to this posting and call our office at 830-629-2525 for more information.
Pay: $20-$22/hr
Schedule: Monday-Friday 8:00am-5:00pm
JOB SUMMARY:Responsible for processing full-cycle accounts payable and accounts receivable, performing accounting and bookkeeping work involving maintaining and balancing books, ledgers, and accounts, compiling various financial reports, support audits, and month and year-end closing. Supports payroll and other duties as required.
ESSENTIAL JOB FUNCTIONS: Include but are not limited to:
- Receive, review, and match purchase orders, receiving documents, and vendor invoices.
- Enter and code invoices into the ERP system (e.g., Epicor, SAP) for processing.
- Ensure invoices are properly authorized and aligned with company purchasing and approval guidelines.
- Prepare payment runs (checks, ACH, wire transfers) and submit for approval on time.
- Maintain accurate vendor records and reconcile monthly statements.
- Respond to vendor inquiries and resolve discrepancies professionally and promptly.
- Ensure compliance with internal controls, accounting policies, and manufacturing-specific regulatory requirements (e.g., ISO standards).
- Assist in month-end closing activities including accruals and AP aging reports.
- Support internal and external audits by providing documentation and details required.
- Work closely with Purchasing, Receiving, and Engineering departments to resolve purchase or billing discrepancies.
- Communicate with production and inventory teams regarding non-conforming materials and returns (RMA processing).
- Provide AP support to other team members as needed, including during system upgrades or transitions (e.g., ERP migrations).
- Generate and send a high volume of customer invoices and account statements accurately to meet department deadlines.
- Perform account follow-ups for past-due invoices as directed by management.
- Reconciliation to include bank and vendor accounts to ensure customer payments (checks, ACH, credit cards) accurately reflect in ERP or designated accounting system.
- Respond to routine customer inquiries regarding payment status or application.
- Research and document payment discrepancies or short payments.
- Maintain organized records of receivables and payment documentation.
- Prepare and compile financial reports including, ageing, accrual profit and loss, and audit reports and escalate issues as needed.
- Update and maintain customer information in the ERP system.
- Collaborate with internal teams (Sales, Customer Service, etc.) to resolve billing issues.
- Generate and maintain accurate accrual and journal entries.
- Support the finance team with document preparation for audits or month-end processes.
- Balances general bank accounts and reconciles to the general ledger.
- Perform general clerical duties including copying, scanning, and data entry.
- Ensure compliance with internal controls, accounting standards, and company policies.
- Continuously seek opportunities for process improvements and efficiencies.
- Supports and participates in cross-training to ensure business continuity.
- Maintains a clean organized work area and follows safety requirements.
- Other tasks as assigned.
Automate your job search with Sonara.
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FAQs About Accounting Admin Jobs at VIP Staffing
What is the work location for this position at VIP Staffing?
This job at VIP Staffing is located in New Braunfels, TX, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at VIP Staffing?
Candidates can expect a pay range of $20–$22 per hour for this role.
What employment applies to this position at VIP Staffing?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at VIP Staffing?
You can apply for this role at VIP Staffing either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.