Accounting And Administrative Coordinator - Compliance & Leasing Division

Accounting and Administrative Coordinator

Pratum Companies' Compliance and Leasing Division is a dynamic and mission-driven organization dedicated to supporting affordable housing through expert compliance and leasing services. We are seeking a detail-oriented and proactive Accounting & Administrative Coordinator to join our team in our Gaithersburg, MD corporate office. This role is ideal for someone with a strong foundation in accounting and billing, who is also comfortable supporting administrative functions and assisting with other complex projects.

This position is ideal for someone who thrives in a start-up environment, is self-motivated, and possesses a diverse skillset. As a fast-growing division, we are looking for a team member who will contribute to our continued growth as we develop and acquire new business opportunities.

The role will be based in our corporate office in Gaithersburg, MD, supporting the administrative and project needs and team members who are located throughout the US. This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time). Occasionally it may require the ability to work evenings, weekends and travel as needed. This is not a remote role and requires residency in the Washington, DC metro region.

Key Responsibilities:

Billing & Accounting:

• Manage client invoicing, billing cycles, and follow-ups
• Reconcile ledgers and maintain accurate financial records
• Assist with monthly closing and financial reporting
• Track payments and process receivables in coordination with internal teams
• Tracking and maintaining company-employee expenses on a weekly basis
• Process HAP (Housing Assistance Payment) vouchers and submit corrections as needed
• Assist in the calculation of utility allowances, rent increases, special claims, and other compliance-related tasks as assigned.

Administrative Support:

• Provide general administrative support to the compliance and leasing teams
• Update and maintain monthly compliance trackers, including REAC, MOR, and HAP monitoring
• Maintain and organize internal records and documentation
• Assist with scheduling, document preparation, and internal communications
• Communication between prospective clients, ownership, and company staff
• Conduct research, assemble and analyze data to prepare reports and documents
• Assist the leadership team of the company in coordinate and planning company retreats, events, trainings, etc.
• Take accurate and comprehensive notes at meetings where needed.
• Gather and analyze accurate and relevant data and other information to ensure program compliance with applicable federal and state rules and regulations for housing programs.

Contract & Project Management:

• Assist in managing client contracts, renewals, and file organization
• Support internal tracking systems for active projects
• Participate in special projects involving compliance related operations
• Other duties, projects, tasks and responsibilities as assigned.

Qualifications:

• Associate or bachelor's degree in accounting, Finance, or a related field preferred but not required. High school diploma required.
• 3+ years of experience in billing, accounting, or administrative roles
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel, Word, and cloud-based accounting software and in-depth knowledge of relevant software and video virtual meetings such as Teams, Zoom, Google Meet, etc.
• Ability to prioritize tasks and work independently in a fast-paced environment
• Familiarity with the affordable housing industry, compliance, or leasing (a plus)
• Must be located in the DMV area and able to commute to the Gaithersburg, MD office as required
• Must be able to multitask and remain organized in a fast-paced environment with conflicting priorities.
• Must not only be organized, but able to keep others organized.
• Must have a desire to take on new responsibilities in areas with little to no prior experience.
• Superb English verbal and written communication skills.

This role is non-exempt and has an anticipated hourly pay range of $26-29/hour for a new employee depending on a number of relevant factors including individuals' experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. This non-exempt role will be eligible for overtime for all hours worked in excess of 40 per week. Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 1 week sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company's website. To learn more about our company and our benefits, go to: https://pratumco.com/careers/

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.

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