Accounting Assistant- Billing & Office Support (Doylestown, PA)

Accounting Assistant- Billing & Office Support (Doylestown, PA)

Location: Doylestown, PA (In-Office)

Salary: $50,000-65,000

Job Type: Full-time, Direct Hire

Position Summary

Core Financial Outsourcing is not your average accounting firm! We are a bookkeeping, accounting, tax, and consulting firm located in Doylestown, PA, providing services both onsite and virtually for a wide variety of clients.

We are seeking a local candidate with experience in billing, client onboarding, and office operations to join our team. This role is client-facing, requires strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment

What Success Looks Like

• Client onboarding is completed efficiently with minimal follow-up
• Billing processes are accurate, timely, and well-organized
• Office operations run smoothly with strong organizational support
• Clients and team members experience responsive, professional communication

Essential Functions and Responsibilities

Client Management

• Serve as a point of contact for clients, providing professional and timely communication
• Assist with onboarding new clients, including collecting documentation and setting up files
• Maintain organized and accurate client records and documentation
• Support client inquiries and ensure a high-quality client experience

Billing & Administrative Support

• Assist with billing processes, including invoice generation and tracking outstanding balances
• Support collections efforts and follow up on unpaid invoices as needed
• Maintain accurate billing records and documentation
• Work closely with internal team members to ensure billing accuracy and timeliness

Office Operations

• Maintain accurate physical and digital filing systems
• Coordinate office operations, supplies, and general administrative needs
• Handle incoming and outgoing mail and general office correspondence
• Assist with planning and coordinating internal meetings and team events
• Prepare and organize paperwork for new employee onboarding

Education and Experience

• 2-4+ years of administrative, office support, or related experience required
• Experience in a professional services environment (accounting, legal, consulting, etc.) preferred

Required Skills/Abilities (Must-Haves)

• Strong proficiency in Microsoft Office (Excel, Outlook, Word)
• Experience with client-facing or customer service responsibilities
• Highly organized with strong attention to detail
• Excellent interpersonal and communication skills
• Ability to manage multiple priorities and meet deadlines
• Ability to handle confidential information with professionalism

Preferred Skills (Nice-to-Haves)

• Experience with QuickBooks Desktop and/or QuickBooks Online
• Experience with billing, invoicing, or collections
• Experience using Microsoft Teams or similar collaboration tools

Compensation and Benefits

• Salary range: $50,000-65,000, commensurate with experience
• Comprehensive benefits package including medical, dental, and vision with employer subsidy
• Life insurance provided at no cost to the employee
• Short- and long-term disability available (employee-paid)
• 401(k) with employer match
• Paid holidays and vacation time

Work Environment

• Monday-Friday, 40 hours per week (in-office)
• Collaborative, flexible, team-oriented environment with regular team events
• Opportunities for career growth

Why Work Here?

Our culture is best described as "Flexible." We prioritize work-life balance while maintaining high standards for client service. The environment is collaborative, supportive, and designed to help employees succeed.