Accounting Assistant

Join a purpose-driven team at Caron Treatment Centers, where for nearly 70 years, we’ve been helping people find a path to recovery from addiction and rebuild their lives. We offer real careers with real opportunities for growth, comprehensive training, and a commitment to work-life balance. Our benefits include generous paid time off, company-paid life and disability insurance, professional growth and development, tuition reimbursement, a competitive 401(k) plan, and robust medical, dental, and vision plans. We’re proud to foster a diverse and inclusive environment, with a culture of teamwork, compassion, and dedication to our mission. Start a career that saves lives at a company that values yours! 

DUTIES AND RESPONSIBILITIES:

• Accounts Payable
  • The Accounting Assistant will process invoices/patient refunds. Print and sign processed checks for mailing.  File vouchers, check stub/invoice.
  • Audit of invoices for correct vendor/Address/GL accounts, updating post dates and due dates.
  • Assist in EFT and check payment processing.
  • Process credit application requests, W-9 requests, and tax-exempt forms for vendors.
  • Set up new Vendors in system and gather necessary information needed.
  • Monitor Accounts Payable email boxes, respond to inquiries in a timely manner.
• Banking Daily Duties
  • The Accounting Assistant will assist in retrieval daily bank statements. Send information to appropriate parties. 
• Month End Procedures
  • The Accounting Assistant will assist in completion of bank reconciliations – clear checks, deposits, credit card and payroll transactions.
• Reporting for Sales Tax and Unemployment Compensation. Corporate Visa Monthly Reconciliation and Corporate Purchasing Card Reconciliation
  • The Accounting Assistant will verify cardholder’s receipts with statement and code/reclassify transactions.
  • Process invoices as they are received via Blackbaud throughout the statement period.
  • Reconcile statement via FE bank module.
  • Prepare JE and upload reclassifications
  • Audit Concur cardholder expense reports
  • Reconcile Concur cardholder batches to the Spend Clarity monthly statements
• The Accounting Assistant will assist Finance Department staff with various finance duties as needed.
• This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the duties or tasks that may be required or assigned.

PHYSICAL REQUIREMENTS:

The physical and mental demands described here are representative of those that must be met to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 35-40 pounds (file boxes)
• Sedentary work requiring sitting for sustained periods of time at desk and computer (80% of day)
• Ability to type 90% of the day

Education / Experience Qualifications:

• High school diploma or equivalency required
• Associate degree in finance/accounting preferred
• 2 years’ experience in accounting Assistant, accounts payable or bookkeeping role required
• If in recovery, 1-year continuous sobriety preferred

Knowledge, Skills and Abilities:

• Computer literate in Windows operating systems required
• Computer skills in Microsoft Excel and Outlook required
• Computer skills with accounting software required
• General accounting procedure knowledge required
• Must possess good typing skills (preferred minimum of 45 WPM), with minimal errors, spelling and proofing skills.
• Must possess excellent customer service skills