Accounting Assistant

TARGET CLOSE DATE:

05/08/2026

PAY GRADE:

Grade 16

TYPE:

Full time

JOB SUMMARY:

Employees in the Accounting Assistant job maintain a complete and accurate record of financial transactions by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting of all transactions. These employees perform routine calculations, post and transfer fiscal data, check the accuracy of computations, reconcile invoices with purchase orders, review and approve receipts for disbursement of funds, and prepare departmental payrolls. Employees exercise considerable judgment in deciding which guidelines or accounting procedures to follow in accomplishing tasks.

COMPENSATION & BENEFITS:

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Bessemer: $17.47 - $27.11

Birmingham: $17.85 - $27.69

Center Point: $16.85 - $26.13

Gardendale: $20.83 - $32.32

Health Department: $21.23 - $32.93

Homewood: $20.62 - $31.98

Irondale: $21.19 - $32.87

Jefferson County: $19.83 - $30.76

Leeds: $18.32 - $28.42

Midfield: $14.06 - $21.81

Vestavia Hills: $20.74 - $32.18

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Experience providing customer service to the public, other jurisdictions, departments, and/or entities to maintain a positive working relationship.

• Ability to learn new software programs and/or systems on computers to maintain records.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Experience performing data entry functions for record-keeping and/or calculations.

• Experience working as a cashier, waiter/bartender, bank teller, or other position that requires the handling of monies with a customer service emphasis.

TYPICAL JOB DUTIES:

• Provides service to internal and/or external customers.

• Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation.

• Generates and processes invoices and/or payments.

• Manages departmental accounts receivable and payable.

• Receives, maintains, and processes human resource-related documents and requests (e.g., W4s, terminations, FMLA requests) and relays related information to the appropriate personnel or department.

• Plans, organizes, and directs the activities of the payroll function within the department to ensure that payroll is accurate and distributed properly.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.